Firm Operations Assistant

Firm Operations Assistant 
Pay: $23.00–$25.00/hour (DOE) 
Job Type: Full-time 
Location: Anchorage, AK 

Job Summary 
Holmes Weddle & Barcott, PC is seeing a Firm Operations Assistant. This is a client-facing role providing administrative support to Accounts Payable (AP), Accounts Receivable (AR), and backup reception. This position is key to a collaborative, team-based environment where flexibility and cross-support are essential. The role requires strong organization, attention to detail, and adaptability in a fast-paced setting. 

The ideal candidate is dependable, proactive, and capable of working independently while collaborating with attorneys, staff, and clients. Strong communication skills, professionalism, and the ability to stay composed under pressure are critical. A willingness to assist across functions and contribute to a positive office environment is highly valued. 

Responsibilities 
Accounting Support: Process invoices, expenses, and payments; assist with billing, collections, and payment posting; maintain accurate records and support reconciliations. 

Reception (Backup): Answer calls, greet clients, manage mail, open new files (including conflict checks and data entry), and assist with calendaring. 

Administrative Support: Maintain supplies and files, assist with projects, and provide cross-functional support to ensure smooth daily operations. 

Qualifications 

• High school diploma required; some college preferred 

• Prior law firm or administrative experience preferred 

• Basic knowledge of legal terms and accounting principles 

• Proficiency in Microsoft Office 

• Strong professionalism, communication, and attention to detail 

• Ability to manage priorities, maintain discretion, and work in a team environment 

Benefits 
401(k), health/dental/vision insurance, HSA, life insurance, paid time off 

Schedule 
Monday–Friday, 8:00 AM – 5:00 PM 

Preferred Software: Microsoft Office, legal practice management tools (e.g., Clio), accounting software (e.g., QuickBooks) 

Please email resume to Jessica Garrett: jgarrett@hwb-law.com