Secretary / Office Administrator

Secretary / Office Administrator

Company: Vigo Machine Shop
Location: 3920 Locust Street, Terre Haute, IN 47803

Job Description

Vigo Machine Shop is seeking a dependable and organized Secretary / Office Administrator to support daily office operations in an industrial environment. The ideal candidate will have experience handling billing, invoicing, bookkeeping, customer communication, and general administrative duties. Prior experience in a manufacturing or industrial setting is preferred.

Responsibilities

• Answer and direct incoming phone calls professionally
• Prepare and process billing and invoicing
• Maintain accurate bookkeeping and financial records
• Handle filing, data entry, and general office administration
• Communicate with customers, vendors, and staff
• Assist with scheduling and coordinating office activities
• Support management with administrative tasks as needed
• Oversee and manage weekly payroll.

Qualifications

• Previous experience in office administration or secretarial work
• Knowledge of billing, invoicing, and bookkeeping practices
• Strong communication and customer service skills
• Proficiency with Microsoft Office, QuickBooks and/or Job Boss.
• Ability to multitask and stay organized in a busy environment
• Experience in a machine shop, manufacturing, or industrial setting preferred

Compensation & Schedule

• Pay: Based on experience
• Schedule: Full-time

How to Apply

Please submit your resume and work experience to:

• Email: jeffm@vigomachine.net
• Phone: 812-235-8393, ext. 114

You may also apply in person at:
3920 Locust Street
Terre Haute, IN 47803