Office Specialist

The County of Yuba is now accepting applications for an Office Specialist in the Administration and Finance division of the Health and Human Services Department. Under general supervision, the incumbent performs a variety of administrative, secretarial, and office support duties of considerable complexity, requiring thorough knowledge of the assigned department, division, or program, its procedures and operational details; provides administrative support to various department staff; composes and prepares correspondence using judgment in content and style; performs skilled word processing, data entry and organization, telephone and counter reception, processing of invoices, recordkeeping, statistical and technical report preparation, and filing; provides information to the public and County staff; and performs related duties as assigned. 

• Demonstrate strong knowledge of administrative, secretarial, and office support practices and procedures

• Exercise sound judgment when composing, editing, and preparing correspondence and official documents

• Produce accurate, polished work with strong word processing and data entry skills

• Effectively organize, maintain, and retrieve records, files, and statistical data

• Process invoices and maintain financial or operational tracking systems with precision

• Prepare clear and accurate statistical and technical reports

• Provide professional and courteous telephone and in-person reception to the public and County staff

• Communicate clearly and effectively, both verbally and in writing

• Manage multiple tasks and shifting priorities with minimal supervision

• Maintain confidentiality and handle sensitive information with discretion

• Demonstrate strong attention to detail and commitment to accuracy

• Work collaboratively with staff at all levels while also performing independently

• Deliver excellent customer service and represent the department in a positive, professional manner

Examples of Duties

Click HERE for the Class Specifications

Qualifications

The minimum and preferred requirements are listed below. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.
Education and Experience:
MINIMUM:  Equivalent to graduation from high school and one (1) year of responsible office support which has involved the use of computer applications and maintenance of complex filing and operational records.
PREFERRED: In addition to the minimum, thirty (30) semester units from an accredited college with coursework in business administration or a related field, and additional experience as previously defined in the public sector.  
Licenses and Certification:

• The ability to obtain a valid California Class C driver's license within ten (10) days of employment; may be required to maintain license throughout employment at the discretion of the Appointing Authority.
• Typing Certificate: Minimum Net of 40 wpm. Typing Certificate must indicate results from a five (5) minute test with at least the minimum net wpm required. 

• Must successfully complete an extensive and thorough background investigation, which may include Live Scan fingerprinting prior to hire.
• Specified positions may require off-hours, weekend, and holiday shift work. 
• Will be required to perform disaster service activities pursuant to Government Code 3100-3109.

Salary/Compensation: $22.37 - $24.62 per hour