Member Services & Office Operations Coordinator

Position Type: In Person

Part-Time | 21 hours per week

Monday – Wednesday | 9:00 AM – 3:00 PM | Thursday 9:00 AM – 12:00 PM

Compensation:

$20 per hour

Position Overview:

The Member Services & Office Operations Coordinator is responsible for the consistent execution of core office functions and administrative operations that support the overall effectiveness of the association. This role is structured to provide reliable, day-to-day operational coverage, ensuring continuity across essential functions while maintaining alignment with organizational priorities.

This position is designed for focused execution, with clearly defined responsibilities that can be fully owned and carried out within the designated hours.

Core Responsibilities:

Office Operations & Administration

• Manage daily office operations to ensure organization, efficiency, and continuity
• Maintain internal systems, files, and documentation with accuracy and consistency
• Support scheduling, coordination, and administrative workflows

Communication & Coordination

• Assist with internal and external communication efforts, ensuring timely responses
• Coordinate logistics across meetings, staff needs, and basic operational requests
• Maintain clear and organized communication tracking

Event & Meeting Support

• Support administrative preparation for meetings and events (materials, lists, coordination)
• Assist with pre-event organization and post-event follow-up as needed
• Provide onsite or virtual support when aligned with schedule and priorities

Tracking & Reporting

• Maintain tracking systems (spreadsheets, lists, internal logs)
• Support basic reporting needs to ensure visibility into operations
• Ensure accuracy of records and timely updates

Qualifications:

• Strong organizational and administrative skill set
• Ability to execute tasks with consistency and minimal oversight
• Clear, professional communication skills
• High attention to detail and follow-through
• Experience in administrative coordination, associations, or office operations preferred

This role ensures that core administrative functions remain stable, structured, and consistently executed, while allowing the broader organizational model to maintain clear ownership and efficiency.