Office Coordinator - School of Business

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About Siena University:

Located in Loudonville, New York - just 10 minutes from the state capital of Albany - Siena empowers more than 3,400 students each year through a transformative journey we call the Education for a Lifetime. All members of the Siena University community work together to advance the University's mission to graduate Saints intent on making the world more just, peaceful, and humane. The Franciscan tradition, upon which Siena was founded, permeates throughout campus life. All community members are valued for their unique worth and recognized for their specific contributions toward the greater good. That spirit of belonging and respect reverberates across our 174-acre campus, which is ranked among the 50 most beautiful college campuses in the country by Cond Nast.  

Siena is leading the way in Catholic, liberal arts education, and the national rankings help tell our story. Siena ranks number one in New York for job placement; top 10 among all Catholic University in the country; and among the top three percent of all institutions in the U.S according to the Wall Street Journal. It has always been our community of dedicated and passionate Saints who make this campus a coveted destination to work, live, and learn. We hope you'll consider joining us.

Job Description:

Siena University invites applications for the position of Office Coordinator in the School of Business. This highly visible role supports the Dean and School leadership while overseeing daily office operations, coordinating events and communications, and providing front-line service to students, faculty, and external partners.

The Office Coordinator plays a critical role in advancing Siena's commitment to a student-centered, values-driven educational environment by fostering a welcoming, efficient, and collaborative community.

Key Responsibilities

• Office Operations & Administrative Support
• Manage daily operations of the School of Business office, including purchasing, budgeting support, and facilities coordination.
• Serve as the primary point of contact for visitors and inquiries, ensuring a professional and welcoming experience.
• Provide administrative support to the Dean and School leadership, including calendar management, meeting coordination, and confidential communications.

Events & Engagement

• Coordinate School of Business events, including lectures, advisory council meetings, open houses, and student programming.
• Support outreach and engagement initiatives that strengthen connections with students, alumni, and external stakeholders

Student & Academic Support

• Assist with academic processes such as student inquiries.
• Provide front-line support to students and collaborate with faculty and administrators to enhance student success.           

Communications

• Manage internal and external communications, including email, social media, and printed materials.
• Promote School initiatives and events in alignment with Siena's brand and mission.

Student Employee Supervision

• Recruit, train, and supervise student assistants, providing mentorship and meaningful work opportunities.

Requirements:

Required Qualifications:

• Bachelor's degree or equivalent experience.
• Strong organizational, communication, and customer service skills.
• Proficiency in Microsoft Office and related systems.

Preferred Qualifications: 

• Three or more years of administrative or office support experience.
• Experience in higher education or a business school environment.
• Familiarity with financial, purchasing, or student information systems.
• Experience supervising student employees.

 Competencies: 

• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a dynamic environment
• Strong interpersonal skills and commitment to inclusive, student-centered service
• Sound judgment and discretion with confidential information

Position Details: 

• Reports to: Dean, School of Business
• Status: Full-time, administrative/support staff
• Location: Siena University campus

Additional Information:

Pay Rate: $21.41 per hour

*The hiring pay rate above represents the University's good faith estimate at the time of posting in compliance with the Albany County Salary Transparency Law.

Siena University offers a generous benefit package to eligible full-time employees. The highlights include:

• Retirement plan contribution equal to 10% of compensation (as defined under the plan) after meeting the plan's eligibility requirements
• Tuition reimbursement and exchange opportunities for eligible employees, spouses, and dependents
• Health, dental and vision insurance
• Eligible University employees enjoy a work schedule that includes half-day Fridays in the summer and an expansive holiday schedule, including up to two weeks off during winter break
• Other perks currently include complimentary breakfast Thursdays in the dining hall, access to University community lectures and productions, complimentary University gym and library memberships, discounted and complimentary tickets to Siena Division I sporting events, and more.

Siena University is a Franciscan and Catholic institution and expects members of its community to be knowledgeable about its mission and to make a positive contribution to that mission.

Siena cares for and values each member of its workforce and actively supports upward mobility. We are a community of Siena Saints, and as we often say, the world needs more Saints!

Siena University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Please submit a cover letter, resume and contact information for three references.

A background screening is required for finalist applicants for all University positions.