City Manager

DEFINITION

This employee is responsible for the daily operation of City government activities and support services under the general supervision of the Mayor and City Council. The City Manager is responsible for planning, organizing, directing, controlling, and evaluating the operations of the municipal government in order to implement Council policies in an effective, and economic manner. The City Manager serves at the will and pleasure of the City Council. Instructions to the City Manager can be general and the City Manager must routinely use independent judgment when completing tasks. The City Manager must consider different courses of action and sometimes deviate from operations "as they have always been done." The work requires frequent contact with the Mayor, City Council, committees, all department heads and employees, as well as the general public. The City Manager must coordinate these duties to assure the effective and efficient operation of the City government. The powers and duties of the City Manager are found in the City Charter, Article III, Executive Department, Section 29.

EQUIPMENT AND LOCATION

The City Manager will operate modern office equipment, technology and programs that ensure efficient operations and communication.

Work is generally indoors, but the City Manager must be prepared to work outdoors regardless of weather conditions when necessary. The City Manager is expected to travel around the City and outside the City to ensure that the City is represented, connected, and working with other communities and organizations in a cooperative way to help ensure positive outcomes for the City.

ESSENTIAL FUNCTIONS OF THE JOB

1. Responsible for the preparation and administration of the City budget, as well as the development of documents such as the Capital Improvement Plan (CIP), etc.
2. Is responsible for all operations of the City and monitors the performance of all departments relating to budgets and work schedules, and project schedules.
3. Consistently consults and cooperates with the committees of the City Council in the administration of City affairs.
4. Keeps the City Council informed as to departmental deficiencies especially as they relate to financial conditions, budgets, schedules, cost overruns, and performance of department directors, etc.
5. Reports to the City Council corrective action taken or proposed to bring departments or special projects and outside contracts back under budget, so that they conform to schedules and cost estimates.
6. Prepare reports, agendas, and other information for submission to the governing body or other agencies.
7. Prepares administrative directives and updates. Conducts on own initiative or upon request of the City Council analysis of administrative programs and projects relating to City operations.
8. Makes recommendations to the City Council for improving the quality and quantity of public services to be rendered by the employees to the citizens of the City.
9. Coordinates, supervises and mentors all day-to-day administrative activities and operations for each department of the City under policies established by the City Council.
10. Responsible for the hiring, development, promotion, discipline and termination, of City personnel under policies established by the City Council or by the City's Charter.
11. May recommend specific personnel positions and/or reorganization of City administration, as may be required to meet the needs and operational requirements of the City; and may propose personnel policies and procedures for approval by the City Council.
12. Administers the personnel policies, and related rules and regulations as adopted by the City Council.
13. Administers and coordinate all federal and/or state grants applied for and received by the City; stays abreast of grant programs and opportunities for future funds. 1
14. Acts as purchasing agent for the City in accordance with State law and purchasing policies and procedures adopted by the City Council.

ADDITIONAL EXAMPLES OF WORK TO BE PERFORMED

• Keeps the City Council fully advised as to the conditions and needs of the City.
• Reports to the City Council on the condition of all City equipment, buildings and facilities, and real estate, make recommendations regarding repairs, replacement or improvements.
• Makes recommendations to the City Council on policies and procedures for the efficient and business-like operation of City government.
• Recommends to the City Council the priority of programs or projects involving public works, public improvements, public safety, etc.
• Performs other duties as required by the City Council.

REQUIRED KNOWLEDGE, ABILITIES, SKILLS

• Knowledge of municipal budgetary principles and practices, including governmental fund accounting and financial statements.
• Knowledge of the organization, functions and challenges associated with municipal government operations. Ability to work with stakeholders in a cooperative nature.
• Knowledge of municipal purchasing practices, as required by law.
• Knowledge of municipal personnel administration, including policies and procedures and federal and state laws dealing with personnel administration. Having humility and empathy while building a professional innovative team.
• Knowledge of administrative skills, practices and procedures related to effective and efficient administration of City government while maintaining ethical, honest, integrity, and accountable behavior.
• Ability to evaluate situations and make decisions in a timely manner.
• Ability to study municipal operations and make recommendations to the City Council for improvements, including technology and innovation.
• Ability to plan, assign, and coordinate the activities of city employees and other resources to achieve the most efficient and effective day-to-day operations.
• Ability to express ideas and information clearly, concisely and convincingly both orally and in writing to staff, the governing body, and to the general public.
• Ability to establish and maintain effective working relationships with the general public, employees, other agencies, Non-governmental Organizations (NGOs) and the city's elected officials.
• Skillful and being politically aware when presenting introducing new ideas or changes.
• Skillful in the way of introducing visionary or innovated ideas while being flexible enough to alter those ideas or programs so that it builds consensus.
• Skillful in communication, inside and outside of the organization and being able to communicate at all levels.

QUALIFICATIONS

Bachelor's degree from an accredited higher education institution or equivalent experience. A master's degree in public administration or a related field is preferred. A minimum of 5 years' administrative experience in public administration or equivalent administrative experience where leadership, delegation, supervision and project management can be demonstrated.

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