Human Resources Assistant

GENERAL SUMMARY

Provides administrative support to the Chief Personnel Officer in the areas of administration and human resources management.

We are seeking a motivated individual for an entry-level, full-time position (35–40 hours per week). 

PRINCIPLE DUTIES AND RESPONSIBILITIES

1. Coordinate service awards, employee appreciation initiatives, and annual holiday recognition programs, including gift card distribution.
2. Support employee recognition efforts by maintaining tracking systems and ensuring timely acknowledgments.
3. Assist with the workers’ compensation process, including documentation, communication, and followup.
4. Conduct routine safety inspections and maintain inventory of safety equipment.
5. Facilitate safety orientation for new hires and ensure compliance with company safety standards.
6. Perform general clerical duties such as filing, scanning, and document preparation.
7. Maintain, reconcile, and manage personnel records in accordance with company policy and legal requirements.
8. Generate and distribute HR reports as needed.
9. Support recruiting efforts by posting job openings on the company website, SC Works, and other external platforms.
10. Schedule and participate in interviews and conduct exit interviews.
11. Manage all preemployment processes including reference checks, background screenings, and drug testing when applicable.
12. Administer FMLA and medical leave procedures, ensuring accurate documentation and timely communication.
13. Monitor and manage the careers email inbox, responding to applicant and employee inquiries.
14. Address team member concerns during office hours (Monday - Friday, 9:00am-4:00pm) and escalate issues when appropriate.
15. Serve as backup to the HR Specialist for payroll and benefits administration.
16. Performs other duties as assigned by manager.

   The duties and responsibilities of this position are not limited to this description, and the           Human Resources Specialist may perform a combination of other functions when needed.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

(E) 1.  Requires excellent typing, filing, scanning, and organizational skills

(E) 2.  Must be able to learn and understand new processes

(E) 3.  Requires ability to utilize and understand computer systems, word processors, and   spreadsheets i.e. Microsoft Office (Word, Excel, Outlook, and PowerPoint)

(E) 4.  Must have ability to handle confidential information

(E) 5.  Requires good communication skills to deal with all levels of management and personnel

1. Must be able to work without direct supervision with capability of making decisions

(E) 7.  Requires ability to handle a variety of job duties

(E) = an essential element of the job, accommodation cannot be made.

REQUIREMENTS:

           Work Experience:  One or more years in related field to include clerical or office settings

            Education:              High School Diploma required