Secretary to the Superintendent

Location: Menands Union Free School District, 19 Wards Lane, Menands, NY 12204

Salary/Pay Scale: $55,000-$65,000

Position Summary/Purpose: There is a vacancy for a Secretary to the Superintendent. This is a full-time,12-month (year-round) Civil Service Exempt position. It is anticipated that the Secretary to the Superintendent will also be appointed as the District Clerk on an annual basis, performing tasks related to School Board operations, meetings, and budget votes. Appointment as District Clerk requires attendance at evening board meetings.

Responsibilities & Skills: Acts as confidential administrative assistant to the Superintendent of Schools; Handles incoming and outgoing correspondence for Superintendent; Processes documents for the Superintendent; Manages communication for Superintendent; Maintains calendar and arranges appointments as required; Arranges accommodations for conferences and workshops; Prepares for meetings; Carries out Notary Public services for the District; Assists in processing reporting requirements; Serves as District Registrar; Assists with evening policy committee meetings, Assists with the coordination of transportation. Serves as a liaison for the Superintendent in the community; Performs other duties assigned by the Superintendent of Schools.

Requirements & Qualifications: High School Diploma (Associate’s or Bachelor’s degree preferred); Administrative experience; Notary Public License, or willingness to pursue becoming a licensed Notary upon appointment; A strong technology skill set, including proficiency in the use of Microsoft and Google, and ideally experience with student management systems; Ability to establish and maintain effective working relationships with parents, community members, teachers, students, and administrators; Ability to work cooperatively with professional staff; Ability to exercise discretion and diplomacy in dealing with confidential matters and materials; Flexible nature and openness to new ideas and tasks; Ability to multitask and prioritize multiple projects.

Application Procedure: Submit a cover letter, resume, and three references to: Mrs. Jennifer Cannavo, Superintendent of Schools, Menands UFSD, 19 Wards Lane, Menands, NY 12204, or via email: jcannavo@menands.org

Application Deadline: 05/15/2026

Anticipated Start Date: 07/01/2026

Menands UFSD does not discriminate in employment or access to programs on the basis of age, race, religion, national origin, sex, or disability.