Payroll Specialist

Position Summary

Under the general direction of the Director of Fiscal Services, the Payroll Specialist performs payroll administration and accounting support functions to ensure the accurate and timely processing of employee payroll. Responsibilities include payroll processing, time and attendance administration, payroll tax reporting, records maintenance, regulatory compliance, budgeting support, audit preparation, and payroll systems administration. The incumbent serves as a primary resource for payroll-related inquiries and works collaboratively with County agencies, vendors, and internal stakeholders to maintain efficient and compliant payroll operations while ensuring the integrity and confidentiality of payroll data.

Essential Functions

1. Coordinates and processes bi-weekly payroll
2. Verifies timesheets, leave balances, and payroll deductions
3. Generates and uploads employee data file to timesheets program
4. Manages the processing of attendance transactions for staff
5. Maintains and updates employee payroll records, including tax withholdings, direct deposit information, and benefit deductions
6. Ensures payroll practices comply with Federal, state, and local regulations
7. Prepares and submits payroll tax filings, including W2s, and other payroll related documents
8. Generates payroll reports for Fiscal Services, HR and administrative staff
9. Responds to employee inquiries regarding payroll, deductions, and leave balances
10. Provides documentation and support for audits and financial review.
11. Maintains regular contact with various offices of the Baltimore County Government including Office of Information and Technology, and Employees Retirement System regarding payroll transactions and general questions
12. Works directly with payroll and timesheets vendors for system support and training
13. Develops and maintains Fiscal Year budget worksheets for budgetary payroll and personnel analysis
14. Prepares and calculates payroll liabilities
15. Recommends and implements improvements to payroll systems and workflows
16. Ensures data integrity, confidentiality, and security of payroll information
17. Other duties as assigned

Salary/Compensation: $56,249 - $80,043 per year