Insurance Defense Legal Secretary

Insurance Defense Legal Secretary

Location: White Plains, NY
Schedule: Full-Time, Monday–Friday, 9:00 AM–6:00 PM
Work Arrangement: Fully in-office; remote/hybrid work is not available
Salary: $70,000–$80,000 annually, commensurate with experience

Position Overview

We are seeking an experienced Insurance Defense Legal Secretary to support attorneys in a busy litigation practice. The ideal candidate will have hands-on experience supporting insurance defense matters, preparing and formatting litigation documents, and filing documents electronically through NYSCEF and PACER.

This position requires exceptional attention to detail, strong organizational skills, and a thorough understanding of legal terminology, court filing procedures, and litigation documentation.

Key Responsibilities

• Provide administrative and clerical support to attorneys handling insurance defense litigation.
• Prepare, format, revise, proofread, and reconcile legal documents, including motions, briefs, pleadings, and correspondence.
• Electronically file legal documents with New York State and Federal Courts through NYSCEF and PACER.
• Ensure filings comply with applicable court formatting and procedural requirements.
• Maintain organized electronic and physical case files and document management systems.
• Proofread legal documents for accuracy, formatting, completeness, and consistency.
• Assist with redaction of confidential and personal information in accordance with court requirements.
• Enter and maintain accurate case and client information in firm databases and case management systems.
• Manage multiple Outlook inboxes and calendars and coordinate attorney communications.
• Assist with document conversion, formatting, and preparation of electronic filings.
• Handle general correspondence and provide additional administrative support as needed.

Qualifications

• 3+ years of legal secretary experience, preferably in insurance defense or civil litigation.
• Direct experience supporting insurance defense attorneys is required.
• Hands-on experience with NYSCEF and PACER electronic filing systems.
• Strong knowledge of legal terminology, litigation procedures, and court filing requirements.
• Experience preparing and formatting pleadings, motions, briefs, and other litigation documents.
• Excellent proofreading and document-editing skills with exceptional attention to detail.
• Proficiency with Microsoft Office, Outlook, and legal document management systems.
• Ability to manage multiple priorities and deadlines in a fast-paced legal environment.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with attorneys and staff.
• Experience managing multiple Outlook inboxes and calendars.

Why Join Us

This is an excellent opportunity for an experienced insurance defense legal secretary to join a professional legal team and play an important role in supporting a busy litigation practice. We offer competitive compensation and a comprehensive benefits package, including health insurance and retirement benefits.

Malapero Prisco & Klauber LLP, specializes in providing litigation and related services to the insurance industry. Areas of practice include construction accidents, insurance coverage, general insurance defense including motor vehicle, premises liability and product liability, property damage/subrogation defense services for insurance carriers, third-party administrators, municipalities, and self-insured entities.