Executive Assistant

Job Title: Executive Assistant to the [President / Executive Team]

Company: Baltimore Windustrial Co.

Location: Rosedale, MD (Moving to Middle River, MD by September)

Job Type: Full-Time

About Us

At Baltimore Windustrial, we are driven by our mission to service the Mechanical and Plumbing Industries around MD, DC and Northern VA. We are a fast-paced, innovative team that values collaboration, excellence, and industry leading service. We are looking for a highly organized and proactive Executive Assistant to support our leadership team and help keep our operations running smoothly.

The Role

We are seeking a strategic partner, not just an administrator. As the Executive Assistant, you will be the right hand to our President and Executive Team, managing complex schedules, driving communication, and ensuring that our leadership can focus on high-level strategic initiatives. The ideal candidate is a problem-solver who anticipates needs before they arise and handles confidential information with the utmost discretion.

Key Responsibilities

• Calendar & Time Management: Manage and optimize complex daily schedules, resolving conflicts and prioritizing meetings to maximize executive productivity.
• Communication Hub: Serve as the primary point of contact for internal and external stakeholders, drafting emails, memos, and presentations on behalf of the executive.
• Travel Coordination: Arrange end-to-end travel, including flights, accommodations, transportation, and detailed itineraries.
• Meeting Preparation: Prepare agendas, gather necessary data or reports, take accurate meeting minutes, and track actionable follow-up items.
• Project Management: Assist with special projects, plan corporate events or off-sites, and collaborate with other departments to ensure deadlines are met.
• Information Management: Process reports, manage invoices, and maintain an organized digital filing system.

Qualifications

• Technical Proficiency: Expert knowledge of [Google Workspace / Microsoft Office Suite], video conferencing tools.
• Communication Skills: Exceptional written and verbal communication abilities, with a keen eye for detail and tone.
• Organizational Mastery: Strong ability to multitask, prioritize ruthlessly, and thrive in a fast-paced environment.
• Professional Discretion: Proven experience handling sensitive and confidential information with unwavering integrity.
• Proactive Mindset: A self-starter who anticipates needs, presents solutions rather than just problems, and adapts quickly to changing priorities.

What We Offer

• Competitive salary and performance-based profit sharing.
• Comprehensive health, dental, and vision insurance.
• WinSavings Plan
• Paid Time Off (PTO) and paid company holidays.
• A collaborative, inclusive, and dynamic work environment.

How to Apply

Ready to join our team? Please submit your resume and a brief cover letter explaining why you are the perfect fit for this role.