Library Business and Operations Manager

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About Siena University:

Located in Loudonville, New York - just 10 minutes from the state capital of Albany - Siena empowers more than 3,400 students each year through a transformative journey we call the Education for a Lifetime. All members of the Siena University community work together to advance the University's mission to graduate Saints intent on making the world more just, peaceful, and humane. The Franciscan tradition, upon which Siena was founded, permeates throughout campus life. All community members are valued for their unique worth and recognized for their specific contributions toward the greater good. That spirit of belonging and respect reverberates across our 174-acre campus, which is ranked among the 50 most beautiful college campuses in the country by Cond Nast.  

Siena is leading the way in Catholic, liberal arts education, and the national rankings help tell our story. Siena ranks number one in New York for job placement; top 10 among all Catholic University in the country; and among the top three percent of all institutions in the U.S according to the Wall Street Journal. It has always been our community of dedicated and passionate Saints who make this campus a coveted destination to work, live, and learn. We hope you'll consider joining us.

Job Description:

The Standish Library Business and Operations Manager provides oversight of the day-to-day financial and administrative operations of the Library. This position manages all state-aided and allocated budget funds and coordinates procurement, contract and hiring processes. This person also serves as a liaison with campus partners and external entities and it is actively involved in facilities planning and projects. The Business and Operations Manager plays a critical role in ensuring efficient operations that support the library's teaching, research, and service mission.

Main Responsibilities:

• Assist with forecasting, preparation, monitoring, and reconciliation of library budgets.
• Maintain accurate records of library revenues and expenditures and identify opportunities for operational efficiencies.
• Prepare routine financial reports and analyses for Library leadership and other stakeholders.
• Coordinate the operational aspects of contracts for library products, services and subscriptions.
• Utilize institutional systems such as Banner, Unimarket, Ex Libris Alma, and other platforms to process budget and procurement transactions.
• Provide guidance to library faculty and staff regarding purchasing, procurement, contracting, and budget-related procedures.
• Coordinate position requisitions, recruitment activities, candidate interviews and onboarding activities.
• Develop and maintain standardized onboarding and orientation materials for library employees.
• Monitor and assist with timekeeping, payroll issues, leave reports and related processes.
• Serve as a liaison with Human Resources and Academic Affairs regarding employment-related matters.
• Prepare materials, reports, and other documentation for library committees, shared governance bodies, and program reviews.
• Assist with data collection related to assessment, accreditation, and state and federal reporting requirements.
• Oversee day-to-day facility operations within the library building.
• Manage relationships with building partners and coordinate communication regarding shared spaces, projects, renovations, and operational matters.
• Coordinate library emergency preparedness and response activities.
• Participate as a member of the Library leadership team in assessing library spaces and planning improvements that support students, employees, and community members.

Requirements:

Required Qualifications:

• Bachelor's degree
• Minimum two years of professional experience as a financial or business administrator or in a related role.
• Experience processing financial transactions and maintaining financial records or data.
• Proficiency with Microsoft Excel & Word or Google suite
• Demonstrated ability to learn and effectively utilize software systems and databases.
• Experience efficiently coordinating multiple tasks and processes within established timeframes.
• Superior organizational skills, attention to detail, and ability to manage confidential information appropriately.
• Ability to work independently with minimal supervision and exercise sound judgment.
• Experience collaborating with colleagues and departments across the organization.

Preferred Qualifications

• Master's degree in business or accounting.
• Experience supporting business operations within an academic or public library environment.
• Experience using a library ILS such as Alma, Horizon, WorldShare, or similar platforms.

Additional Information:

Annual Salary: $64,360

*The hiring salary above represents the University's good faith estimate at the time of posting in compliance with the Albany County Salary Transparency Law.

Siena University offers a generous benefit package to eligible full-time employees. The highlights include:

• Retirement plan contribution equal to 10% of compensation (as defined under the plan) after meeting the plan's eligibility requirements
• Tuition reimbursement and exchange opportunities for eligible employees, spouses, and dependents
• Health, dental and vision insurance
• Eligible University employees enjoy a work schedule that includes half-day Fridays in the summer and an expansive holiday schedule, including up to two weeks off during winter break
• Other perks currently include complimentary breakfast Thursdays in the dining hall, access to University community lectures and productions, complimentary University gym and library memberships, discounted and complimentary tickets to Siena Division I sporting events, and more.

Siena University is a Franciscan and Catholic institution and expects members of its community to be knowledgeable about its mission and to make a positive contribution to that mission.

Siena cares for and values each member of its workforce and actively supports upward mobility. We are a community of Siena Saints, and as we often say, the world needs more Saints!

Siena University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Please submit a cover letter, resume and contact information for three references.

A background screening is required for finalist applicants for all University positions.