Building Supervisor

Job Summary:
The Building Supervisor is responsible for overseeing the daily operations, maintenance, and administration of a property or group of properties. This role ensures the buildings are safe, well-maintained, and operates efficiently while providing a high level of service to residents & tenants.

Key Responsibilities:

Operations & Maintenance

• Oversee day-to-day building operations and ensure all systems (HVAC, plumbing, electrical, etc.) are functioning properly
• Coordinate routine maintenance, repairs, and inspections
• Manage relationships with contractors, vendors, and service providers
• Ensure compliance with local building codes, safety regulations, and company policies

Tenant/Occupant Relations

• Serve as the primary point of contact for residents & tenents
• Address complaints, service requests, and emergencies in a timely manner
• Coordinate move-ins, move-outs, and space preparations

Financial Management

• Assist with budgeting and monitor operating expenses
• Approve invoices and track maintenance and repair costs
• Help identify cost-saving opportunities without compromising service quality

Staff Supervision

• Supervise maintenance staff, custodial teams, and security personnel (if applicable)
• Schedule shifts, assign tasks, and ensure performance standards are met

Safety & Security

• Conduct regular safety inspections and enforce safety procedures
• Ensure emergency systems (fire alarms, sprinklers, etc.) are operational
• Develop and implement emergency response plans

Administrative Duties

• Maintain records of maintenance, inspections, and incidents
• Prepare reports on building performance and issues
• Manage contracts, warranties, and compliance documentation

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred in facilities management, business, or related field)
• 3–5+ years of experience in property or facilities management
• Strong knowledge of building systems and maintenance practices
• Excellent communication and problem-solving skills
• Ability to manage multiple priorities and respond to emergencies
• Proficiency in basic computer applications (email, spreadsheets, property management software)

Preferred Skills:

• Experience with budgeting and financial reporting
• Knowledge of local building codes and regulations
• Leadership and team management experience
• Certifications such as CPM (Certified Property Manager) or FMA/FMP (Facility Management) are a plus

Working Conditions:

• Requiring on-call availability for emergencies
• Combination of office work and on-site supervision
• Physical activity (walking property, inspecting equipment, etc.)
• Other duties as assigned