Accounts Payable

John F. Martin & Sons, LLC is a third- and fourth-generation, family-owned and family-friendly manufacturer and distributor of premium meat and cheese products, with operations in Stevens and Womelsdorf, PA. We take pride in our long-standing reputation, our commitment to employee safety and development, and our steady growth as a respected employer in the local community. If you value stability, teamwork, and a progressive, people-centered workplace, we invite you to consider joining our team.

We are seeking an experienced Accounts Payable Specialist to perform all accounts payable and related accounting functions in alignment with company policy and accounting best practices. This role is responsible for processing vendor invoices accurately and timely, maintaining vendor relationships, supporting reconciliations and journal entries, and ensuring the integrity of financial records within our ERP systems (Deacom/BOSS). The specialist will also play an active role in process improvements to support the Accounting Department’s efficiency and accuracy.

Location & Schedule: This position is currently located in Stevens, PA. Please note that the Accounting office will be relocating to Newmanstown, PA in the near future. Hours are Monday through Friday, 7:00 AM to 3:30 PM.

Key Responsibilities

• Review and reconcile vendor invoices against purchase orders and receiving documentation to ensure accuracy.
• Route invoices for appropriate approvals and follow up with vendors and internal departments to resolve discrepancies.
• Enter vendor invoices daily into the ERP (Deacom/BOSS) with accurate GL coding and supporting documentation.
• Prepare and execute AP disbursements twice weekly (check, ACH, and wire) and maintain payment schedules.
• Reconcile vendor statements, investigate variances, and resolve outstanding account issues promptly.
• Process and monitor company credit card transactions and ensure timely payments and correct coding.
• Maintain the vendor master file, including collection and retention of W9s and Certificates of Insurance.
• Communicate with internal departments and vendors to clear outstanding purchase orders and payment issues.
• Manage petty cash, miscellaneous deposits, and record deposits, benefits, and ACH vendor payments in Deacom/BOSS as needed.
• Upload payment and transaction information using Excel import templates and prepare journal entries for month-end close.
• Maintain and update AP standard operating procedures and preserve confidentiality of financial information.

This position may include additional accounting-related duties as assigned by management. Note: This job description is not intended to be an exhaustive list of all responsibilities; duties may change or be assigned as business needs evolve.

Core Competencies

Organizing & prioritizing, attention to detail & accuracy, problem-solving & analysis, data entry & recordkeeping, strong communication & interpersonal skills, confidentiality & integrity, ERP system proficiency (Deacom/BOSS), and collaborative teamwork.

Benefits

We offer a competitive and comprehensive benefits package to support our employees and their families, including medical, dental and vision insurance, life insurance and AD&D, short-term disability, paid holidays and vacation, 401(k) with employer match, referral bonuses, wellness and incentive programs, and other fringe benefits.