Full Cycle Accounts Payable Clerk
Montgomery, TX
We are seeking a person of integrity who is highly organized and detail-oriented to join our small corporation located in Montgomery, Texas.
The successful candidate must be extremely accurate, a quick learner, calm under pressure, and able to work well with others in a close-knit team environment.
Summary of Functions
The Full Cycle Accounts Payable position is responsible for all tasks related to the payment of suppliers and vendors for goods and services. This role contributes positively to cash flow management and supports strong, mutually beneficial relationships with vendors.
Essential Duties and Responsibilities
Perform three-way invoice matching (purchase order, goods receipt, and invoice) to ensure accurate payment
Enter invoices and credit memos into SAP
Update vendor records in SAP with current addresses, phone numbers, and payment terms
Data mine invoice information when entering invoices into SAP
Request FEIN numbers (W-9) and addresses for vendors with purchases totaling $600 or more and enter into SAP
Provide copies of all Individual/Sole Proprietor W-9 forms to Supervisor for 1099 reporting
For Individual/Sole Proprietors, enter 1099 Misc under Accounting tab and select 1099 Box: Other Income
Ensure SAP vendor name matches W-9 documentation
Maintain vendor files in compliance with IRS regulations
Pay invoices according to schedule while ensuring accuracy and authenticity
Review open goods receipts and contact vendors if invoices are not received within 10 days
For invoices 10–15 days old, contact sales administration regarding order status or discrepancies
Prepare and process weekly accounts payable check runs
Initiate and process payments by check, credit card, ACH, or wire transfer
Post pre-payments, down payments, and vendor payments in SAP
Ensure credits are received for outstanding credit memos and returns
Handle accounts payable inquiries and resolve discrepancies
Maintain vendor relationships, including statement and payment reconciliations
Analyze and reconcile vendor accounts
Maintain organized accounts payable files and vendor documentation
Reconcile company credit cards and post charges daily while monitoring for fraud
Perform daily check register reconciliation
Complete credit applications as requested
