Staff Accountant - AP Specialist

Title: Accounts Payable Manager / Accounting Manager

Overview:
Flex Films (USA), Inc. is seeking an experienced Accounts Payable Manager to lead all AP operations, month-end processes, and intercompany reconciliation activities. This role is critical to financial accuracy, vendor relations, and maintaining a smooth payables workflow. The ideal candidate is detail-oriented, deadline-driven, and confident managing complex financial data in a fast-paced manufacturing environment.

Key Responsibilities

Accounts Payable Leadership

• Oversee full-cycle AP: invoice review, posting, approvals, and vendor payments.
• Manage non-PO invoices, service invoices requiring GINs, and prepayments related to international shipments.
• Administer and reconcile corporate credit cards (AMEX, Capital One).
• Lead weekly check runs and ensure compliance with internal policies and legal requirements.

Intercompany & Reconciliation

• Post and reconcile intercompany transactions and resolve variances.
• Maintain accurate account balances and provide month-end reconciliation reports to corporate.

Payroll & Fixed Assets

• Partner with HR on payroll accounting, reconciliation, and month-end provisions.
• Manage fixed asset accounting, CWIP, and monthly depreciation runs.

Month-End Close

• Prepare and post journal entries for AP, payroll, petty cash, accruals, and bank reconciliations.
• Support closing of AP, AR, and Purchasing modules.
• Review monthly AP reports and maintain accurate ERP records.

Audit & Compliance

• Support internal and external audits with required documentation and explanations.
• Ensure adherence to internal controls, regulatory requirements, and company policies.

Vendor & Cross-Functional Collaboration

• Maintain strong vendor relationships and resolve payment inquiries.
• Work closely with purchasing and logistics to match invoices, GINs, and POs.
• Provide mentorship to junior team members and support process improvement initiatives.

Decision-Making

• Identify and resolve reconciliation discrepancies.
• Recommend adjustments to payables and journal entries.
• Prioritize payments in alignment with cash-flow strategies.

Qualifications

• 5–7+ years of accounts payable or general accounting experience, including month-end close.
• Experience managing AP in a manufacturing environment preferred.
• Strong ERP experience (SAP, Oracle, or similar).
• Excellent analytical skills and attention to detail.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong communication and vendor-management skills.