Project Manager

Title: SR. Project Manager

Classification: Exempt

Salary Grade:

Reports to: Director of Operations

Summary/Objective
The SR. Project Manager plans, directs, coordinates, and budgets for activities associated with the construction of civil and underground utilities projects. The PM participates in the conceptual development of a construction project estimate and then oversees the management, scheduling and implementation of the work. This position provides hands-on construction management experience supporting field construction activities tied to civil engineering and infrastructure projects such as earthwork, concrete, deep foundations, underground utilities, etc.

Project Management Goals/Expectations

Maintain job profitability as bid or better while frequently reporting to executive team any and all significant variance to job costs or project related issues. The Project Manager is the Point of Contact for all functions with the project unless clearly delegated by written directive.

Basic Requirements:

1. Strictly adhere to and promote at all levels onsite safety processes.

2. Maintain or produce greater gross profit margins than budgeted.

3. Strictly adhere to contractual scope and perform additional work only upon written customer change order authorization.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Work with Superintendents, and Foremen, Field Engineers, to plan, organize and direct daily activities concerned with underground utilities, environmental, remediation, civil earthwork, concrete and sitework construction projects.

2. Ensure that all pre-planning is done and documented prior to actual field work starting:

a. Complete estimate sanitization; accounting system Import and B2W operational suite upload prior to job pre-con meetings.

b. Ensure JHA & work plans are completed with safety department and with Superintendent/Foreman involvement.

c. Coordinate with the Director of Operations to establish pre-planning and pre-con meetings.

d. Submittal procurement from all vendors and suppliers.

e. Attend preconstruction meetings with GC/Owner and City entities.

f. Schedule and plan with Superintendent all operations for the first two weeks of the project.

g. Execute subcontractor agreements using standard company templates with approved subs and vendors associated with contract.

h. Prepare and submit Schedule of Values to client.

i. Prepare and procure required work plans and necessary construction related permits.

j. Carefully evaluate all supplier / vendor quotes for possible cost savings.

k. Review and approve contract scope and cost values.

l. Coordinate / prepare all bonding documents and submit to surety / client.

3. Manage project construction and coordination from initiation through to closure for multiple construction projects. Direct execution of all aspects of projects, including pre-bid meetings, proposal preparations, project start-up, contract management, change order management, resource loading, project cost controls, material buy-out, subcontractor management, and cash flow management.

4. Establish and follow-up on project documentation control per company standards, including but not limited to:

a. Accident/incident reports, subsurface utility locate tickets, toolbox talks, etc. (Super/FM)

b. Update as-builts weekly (FM)

c. Compaction test reports (FM)

d. Survey cut sheets (PM)

e. Inspection signoffs (FM)

f. Project closeout checklist (Super/FM)

5. Project scheduling/Gantt via Microsoft Project

a. PM/Superintendent. Prepare and update a three-week schedule for all projects they are administering on a weekly basis.

1. Schedule and facilitate bi-weekly update meetings utilizing proper format.
   1. Identify plans changes, schedule, QA/QC, or cost issues
   2. Address any issues with GC/Owner, during weekly face-to-face appearances with GC.
   3. Complete a cost projection analysis twice monthly.
2. Conduct detailed reviews as required to determine the root cause of cost variances and to take appropriate action to correct problems
   1. $10k variance to any cost code; required meeting with Director of Operations.
   2. $25k+ variance to any cost code or project cost overall; required meeting to include Divisional Vice President.
3. Purchase orders/invoices
   1. Approved by PM-Ensure accuracy of PO/Invoices and track on PO tracking sheet.
   2. Foundation invoice approval upon notification.
4. Generate, prepare and submit original PO’s per terms of the contract for assigned project scope, plus A/R collection assistance as needed.
5. Oversight of Extra Work Orders (EWO); no work is to be completed without prior written authorization.
   1. Ensure all change documentation is signed daily (FS).
6. Establish and maintain effective client relations to achieve active cooperation, prompt payment and referral/recommendations for additional business opportunities.
7. Work Acquisition:
   1. Assist in Project Scope Reviews and bid reviews as necessary.
   2. Estimator training and development, be a resource for bid production estimates.
   3. Marketing of present and future clients.
   4. Travel to meet customers on-site to confirm future project scope details and to follow up on completed projects to ensure complete customer satisfaction.
8. Act as a leader within the organization as it relates to business development, bid preparation, selling and closing new work, and building new client relationships
9. Provide oversight of project teams ensuring that all safety regulations are met and enforced. Responsible for project safety with all subcontractors and company personnel at all times. Provides input to Safety Director on JHA development for project specific needs.
   1. Perform site safety inspections (one per month minimum)
   2. Ensure Accident/Incident reports are completed timely through the safety department
10. Provide process improvements, maintain cost control, and ensure profitability of projects.
11. Ensure consistent adherence to contract terms such as: pricing, cost, quality, environmental compliance, reporting requirements, documentation of service provided, etc.
12. Project Financial Position
    1. Bi-monthly projections with Foreman, Superintendent, and Director of Operations.
    2. Procure executed change orders in a timely manner.
    3. Address payment issues, retention request/unapproved CO’s/final payment;5% at 50%.

18. Daily Monitoring:

a. B2W quality, costs, quantities, notes and pictures.

b. Inform FM/Superintendent of significant budget overages or quality issues.

1. Provide leadership to the team and extensive network of subcontractors.

20. Lead implementation of best practices in operations to ensure consistency of services being delivered from site to site and project to project. Oversee QA/QC program for all assigned projects.

21. Identify, select and monitor the work of subcontractors.

1. Expected to be capable of driving company vehicles, adhere to all company mandated driving requirements, and have a safe driving record.

Competencies

Attributes

· Cooperation & Teamwork

· Success Driven

· Battle Calm

· Moral Compass

· Strategic Thinker

· Business Acumen

· Financial Acumen

· Growth Potential

Core Competencies

· Integrity-Act with integrity; truthfulness, fairness and honesty.

· Continuous Learning- Is a continuous learner focused on constant improvement; embraces new technologies.

· Exceed Expectations- Work hard to exceed customer (internal and external) expectations.

· Compassion- Conduct oneself as a steward of Iron Woman, supporting its growth and ability to help those in need.

· Accountability- Takes responsibility for one’s actions and decisions.

Supervisory Responsibility

Provides leadership to the Project Management team.

Description of physical working environment

While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is occasionally exposed to a variety of extreme conditions at construction sites. The noise level in the work environment and job sites can be loud. This position is performed in outside weather conditions

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. In addition, the employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. In addition, the employee must occasionally lift and/or move up to 25 pounds.

Position Type/Expected Hours of Work
This is a full-time position. Hours of work are Monday through Friday, 40+ hours per week.

Travel
Minimal travel. May travel to trade shows and construction jobsites.

Required Education and Experience

Bachelor’s degree from a four-year college or university; or three to five years of related experience and/or training; or equivalent combination of education and experience.

Preferred Education and Experience

4-year degree required, Construction Management, Construction Science, Civil Engineering, or similar degree highly preferred.

Required Skills/Abilities:

1. Communication Proficiency.

2. Leadership.

3. Mathematical Skills.

4. Mechanical Knowledge.

5. Project Management.

6. Teamwork Orientation.

7. Embrace/enforce company guidelines and processes.

8. Be a team player and leader.

9. Be a responsible steward of company financial resources.

10. Understand company resource production capabilities and then implement throughout the construction process. Conduct daily coordination with Superintendent.

11. Professionally solicit vendors and suppliers during the procurement process.

12. Ability to prepare a SWOT Analysis for projects and future projects.

Additional Eligibility Qualifications
None.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of every activity, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.