348 executive assistant jobs found

POSITION SUMMARY: The Executive Assistant serves in the administration department, providing key executive support to the President & CEO and Board of Directors. The Executive Assistant is responsible for the management and successful completion of a variety of projects and assigned tasks in support of organizational and executive leadership of VISIT Milwaukee. ESSENTIAL DUTIES AND RESPONSIBILITIES: EXECUTIVE ADMINISTRATION Manage the office of the President & CEO, including special projects, Board relations, and day-to-day executive level operations. Provide administrative support to include correspondence; scheduling, planning and coordinating meetings; preparation of meeting materials, documentation, reports and presentations; attending meetings and recording meeting minutes; research; travel arrangements, and other tasks as needed. Review calendar and outstanding projects with the President/CEO to prioritize and ensure all necessary preparation work...

Town of Manchester, Vermont Employment Opportunity Executive Assistant The Town of Manchester, Vermont is seeking a friendly, customer service-driven individual with a high degree of confidentiality and ability to work in a team environment. The Executive Assistant is a full-time, 38.75 hours/week position and reports to the Human Resources/Operations Manager. The responsibilities of the Executive Assistant include, but are not limited to, assisting the Town Manager, Human Resources Manager and department heads, purchase order management and general procurement, coordinating the production of the Town Report, property/liability insurance management, processing accounts receivable, answering phones, processing mail, and responding to questions from the public. Compensation based on experience and qualifications. Candidate must have a minimum of five (5) years related experience; associates or bachelors in related field is preferred. Candidate must possess knowledge of routine...

Executive Assistant Workers’ Compensation Trust and Unemployment Pool   September 22, 2022 Puget Sound Workers’ Compensation Trust and Unemployment Pool seeks an experienced Executive Assistant   to support the leadership team and staff with administrative tasks and projects aligned with minimizing school districts’ total cost of workers’ compensation and unemployment compensation risk and maximizing injured workers’ outcomes. Duties include providing a wide variety of complex and confidential administrative support; prioritizing and analyzing support requests and providing recommendations for action; and communicating information to staff, other organizations, public agencies, and governing bodies. Puget Sound Workers’ Compensation Trust & Unemployment Pool (WCTUP), under the administrative oversight of Puget Sound Educational Service District, is a group self-insured program that provides coverage for, and management of, workplace injuries and unemployment...

Job Description Human Resources Compensation maintains standard job descriptions. Job descriptions cannot be changed without the approval of Human Resources Compensation. STANDARD JOB DESCRIPTION TITLE: Executive Assistant STANDARD JOB DESCRIPTION CODE: ASUP0051 COMP FAMILY: Administrative COMP SUB-FAMILY: Administrative Support GRADE: B09 FLSA: Exempt JOB CODE: 1081 General Summary Under minimal supervision and following established policies and procedures, provides advanced secretarial support for the Chief and/or Department Director. Transcribes and types complex materials, schedules appointments and meetings, maintains files and records and performs special projects requiring in depth knowledge of supervisor's areas of responsibility. Uses tact and discretion in receiving and screening visitors and telephone calls and obtaining and relaying confidential and/or sensitive information. Plans and organizes work to comply with established priorities and deadlines. Values...

Illinois State University is seeking applicants for a Executive Assistant to the President opening. General Summary This position provides highly confidential executive support to the President of Illinois State University. Independently performs specialized duties, coordinates special projects, drafts and edits letters and writes reports. This position operates autonomously with authority to make independent decisions. Strong professional ethics and a commitment to compliance and confidentiality are critical. The position regularly interacts with members of the Board of Trustees, the President, Vice Presidents, cabinet members and their staff. The position interacts with external vendors and the public. This position will serve as back-up support to the budget manager and when necessary, processes vouchers, maintains fiscal records, and produces fiscal reports. Serves as support staff for various functions of the Board of Trustees. Required Qualifications 1. Bachelors...

Job Description   What You’ll Do in the Role:   The Executive Assistant to the President will be responsible for the following in addition to any other project as assigned by their manager, the President:   ● Maintain the President’s and COO/Executive Vice President’s calendar: schedule meetings, send reminders, prepare materials ● Maintain current contact list, correspondence records and other key documents ● Assist in communication with and schedule meetings for the Board of Directors ● Attend meetings, take minutes and assist with project management: organize task lists, strategic planning ideas, etc ● Make travel arrangements for the President ● Prepare letters, presentations, and other documents for the President ● Prepare expense reports and credit card reconciliations for the President ● Arrange, set up, and clean up from meetings ● Work on other special projects as needed. Company Description PNP's goal is simple – to recruit the best talent to help...

The Executive Assistant works independently with little or no supervision completing a wide-range of executive support related duties, sensitive assignments, projects and reports in a confidential and professional manner. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient all while maintaining a pleasant attitude and cheerful disposition.

Do you love to create delight through service and attention to detail? Are you a MacGyver who always finds a way to get it done? If so, then we invite you to apply to AutoCamp to join our adventure. We are seeking an Executive Assistant in our San Francisco office to support our CEO. This is a critical position that provides vital administrative support to ensure the efficiency of company wide operations. Reporting directly to the CEO, this position will play a major role in keeping AutoCamp organized and on track. The Executive Assistant will work on key projects related to our properties in Santa Barbara, Sonoma, Yosemite, and new locations opening in late 2019 and early 2020! AutoCamp has revolutionized alternative lodging by blending the traditional outdoor experience with the service- and design-forward thinking of a boutique hotel. Our properties feature upscale amenities such as spa-inspired bathrooms, luxurious linens and bath products, complimentary bicycles,...

Performs diverse executive level administrative support by organizing and coordinating the day-to-day operations of the department. By nature of the position, a high degree of professionalism is required dealing with high level contracts and exposure to sensitive information requiring the use of tact, diplomacy, discretion, judgment, and independent decision-making. Manages incoming and outgoing correspondence, drafts communication and responses to inquiries. Provides guidance and response to requests in the absence of the departmental Leader. MAJOR RESPONSIBILITES * Manages phone contacts by answering all calls in a timely manner, responding to callers in a courteous and welcoming manner and appropriately handling the call to the caller's satisfaction. * Sets up meetings and appointments, ensures meeting areas are prepared and meals are provided when appropriate. Ensures all meeting materials, if any, are delivered to all participants in a timely manner to ensure adequate time...

Wayfair’s team of Executive Assistants support and manage the day-to-day activities for senior leaders across the organization. We problem-solve with a high sense of urgency and a sense of humor!  Our assistants are known for being ambitious, engaging, and unflappable while making sure the day-to-day of our executives always run smoothly.    What You'll Do Day-to-day administration and coordination of all areas of executive support Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency Handle travel arrangements (int’l and domestic) and make frequent revisions as needed Schedule and coordinate numerous weekly and ad hoc meetings Interact with key contacts, investors and other C-level individuals Must be able to represent the team in a positive way to people outside the company Act as point person for visiting executives and large corporate investors Personal...

At Wayfair, we believe that everyone should live in a home they love. Through technology and innovation, we make it possible for shoppers to quickly and easily find exactly what they want from a selection of more than 10 million items. With operations throughout North America and Europe, the company employs more than 1600 engineers. We are making a significant investment to grow our Engineering capability in Berlin as our team here continues to drive tremendous growth for the business. In Berlin, we have engineers in the following teams: Development Platforms, Supplier Extranet, Order Management, Merchandising, Transportation and Warehousing. As Engineers, we work closely with our business and product counterparts and we get a significant level of responsibility for the success of our products - from idea to production deployment and operations. Every product at Wayfair can have impact at scale. What You'll Do: Coordinate the execution of initiatives for the Engineering...

Job Description We are looking for a Project Manager / Executive Assistant to join our team! You will be responsible for managing and executing projects. You must be effective in planning, prioritizing and executing tasks in a timely manner. The Project Manager / Executive Assistant must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, works exceptionally under deadlines, multi-tasks well, is a self-starter and executes under minimal supervision. Responsibilities for Project Manager Determine and define project scope and objectives Predict resources needed to reach objectives and manage resources in an effective and efficient manner Track project costs in order to meet budget Develop and manage a detailed project schedule and work plan Provide project updates on a consistent basis Manage contracts with vendors and suppliers by assigning tasks and...

Location: Alliance office in Phoenix, AZ; currently a hybrid work environment with 1-2 days in office per week, remaining time is remote/WFH. Hours: This is a full-time, salaried exempt position. Reports To: Director of Membership Supervises: No direct reports Salary: $51,800 - $62,200 per year; benefits include employer paid health insurance, vision, dental, life, AD&D and short-term disability; 401k with employer match, generous paid time off, paid holidays (including floating holidays), and flex work schedule. Position Summary The Alliance seeks a dynamic Membership Manager to partner with the Director of Membership to build membership and serve our growing membership base throughout Arizona. The Membership Manager assists with facilitating new member and partner relationships and maintaining those connections by providing valuable support and services. Working closely with marketing and business development teams, helps ensure stakeholders feel valued,...

Job Description Pay Rate: 28phr Monday to Friday 9am to 5pm onsite   Perm salary 50k to 55k  ( True temp to hire within a few months.)   Position:   Administrative Assistant:  Reports to the Executive Assistant   Position Summary   The Administrative Assistant will provide administrative support to the President and Executive Assistant to the President, as well as to Program staff as needed. This position will also assist with day-to-day operations of the Foundation and will serve as the direct liaison to several third-party vendors.   Essential Duties and Responsibilities   ·         Greet office visitors, answer and screen phone calls; direct caller to the appropriate personnel and forwards accurate messages to staff  ·         Assist interface with Trustees and their staff in regards to Trustees’ travel arrangements ·         Edit Foundation documents, such as meeting minutes and other Board of Trustees materials ·         Maintain Foundation’s...

Job Description Ridgeview Classical Schools is seeking interested and qualified candidates for faculty positions in the Mathematics Department. Ridgeview’s instruction in mathematics emphasizes a conceptual approach and cumulative retention. All pupils are given the opportunity to test into the highest level of mathematics in which they can reasonably be successful. A mainstay of the instruction of mathematics at all levels is a conceptual understanding of the math being undertaken; consequently, a Socratic discussion in the classroom supports this process and ensures that pupils can demonstrate the knowledge they claim to possess. Ridgeview is committed to a true liberal arts curriculum, meaning that arts and humanities are emphasized as much as mathematics and science. Consequently, many of the conversations that ensue in the classrooms are of a cross-disciplinary nature. Beyond the Singapore curriculum, Ridgeview offers courses from pre-algebra through number theory, advanced...

Marriott’s StreamSide & Sheraton’s Mountain Vista Villas is Hiring! Hospitality/Housekeeping Job Fair 9/13/22 160 E Beaver Creek Blvd Avon, Colorado 81620 Open Positions/Wage: Director of Rooms – Salary DOE + Relocation Assist (Vail) Front Desk Supervisor (Full Time)– $23.50 (Vail) Engineer I & 2 & 3 (Full Time)–$22-$26 (Vail, Avon) Night Auditor (Part Time)–$22.25 (Vail) Front Desk Agent (Full Time)–$20 (Vail, Avon) Overnight Safety & Security (Full Time)–$20 (Vail) Recreation Attendant (Full Time)–$19 (Vail) Housekeeper (Full Time & Part Time) - $19 ( Avon) Housekeeping Supervisor (Full Time) - $23.50 (Avon) Executive Assistant (Full Time) - $27 (Avon) Perks: Health Insurance, PTO, 401k, Travel Discounts, Growth & More!  We are an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability...

The Administrative Assistant works under the supervision of a Senior Administrative Assistant or Executive Assistant completing a wide-range of administrative support related duties, sensitive assignments, projects and reports in a confidential and professional manner. The Administrative Assistant will be a resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

FULL-TIME OPENINGS: SPRING VALLEY - Facilities Maintenance Technician I or II - Executive Administrative Assistant - Campus Receivables Manager - Recreation and Events Manager - Outdoor Studies Program Manager - Residence Life Assistant Coordinator RIFLE - Human Services Faculty - Technology Support Specialist I or II CENTRAL SERVICES - Marketing & Communication Specialist - Executive Administrative Assistant - Fiscal Affairs - Development Officer, CMC Foundation - Assistant Dean of Advising & Career Services - General Counsel - Administrative Assistant II, Academic Affairs ASPEN & CARBONDALE - Academic Advisor I & Senior Enrollment Services Specialist About Colorado Mountain College Imagine working at a college that welcomes everyone — students, faculty, staff, and community members — regardless of their backgrounds, beliefs, or traditions. An institution that is also integrally connected to, appreciated by, and supported by those same communities....

Discover where a career at the Aspen Chamber Resort Association (ACRA) can take you. This is your opportunity to be a member of a high functioning, fun team that supports the Aspen business community. The Executive Administrative Assistant’s job purpose is to efficiently assist the day to day administrative operations of ACRA. Help the CEO and COO with Board of Director support, special projects and scheduling. Experience with payroll processing and bookkeeping along with managing multiple priorities. Qualifications include someone who is personable, dependable, excellent communication skills and attention to detail. Microsoft - Word, Excel, Outlook and Teams a must. Salary range $55-60K, and an attractive full time benefits package.  We are an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in...

Discover where a career at the Aspen Chamber Resort Association (ACRA) can take you. This is your opportunity to be a member of a high functioning, fun team that supports the Aspen business community. The Executive Administrative Assistant’s job purpose is to efficiently assist the day to day administrative operations of ACRA. Help the CEO and COO with Board of Director support, special projects and scheduling. Experience with payroll processing and bookkeeping along with managing multiple priorities. Qualifications include someone who is personable, dependable, excellent communication skills and attention to detail. Microsoft - Word, Excel, Outlook and Teams a must. Salary range $55-60K, and an attractive full time benefits package.  We are an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in...