3807 executive assistant jobs found

Job Description Title-Executive Assistant Location-Summit, NJ USA 07901 Duration- 2 Months (Possible Extension) Shift- 8 Hrs Day Pay- 28/ hr Duties Job Function 1: Maintains efficient and effective operations of the Office of the SVP, Chief Medical & Academic Officer, ensuring that strict confidentiality is adhered to. Demonstrates tact and discretion. Job Function 2: Maintains daily calendar and schedules meetings for the Officer. Makes high level contacts of a complex and confidential nature both inside and outside the organization including office of the CEO, trustees, administrators, physicians and AHS leadership. Assists Officer in preparation for committee meetings and facilitates any other details necessary in scheduling meetings. Collects and prepares information for the Officers use in discussions and meetings with executive staff and outside individuals. Job Function 3: Organizes administrative preparations for meetings. Maintains minutes, documents and other...

Job Description We are looking for an Executive Assistant/Business Manager who is outgoing, energetic who is also passionate about the web and online marketing world, and will take a proactive approach to learn about the company and help out however needed. The candidate should have at least 5 years of solid proven experience as a business/organization manager. Experience and Qualifications: - Perform all work and activities with honesty and integrity. - Effectively communicate (and listen) clearly, professionally, politely and persuasively in all situations; respond well and in a reasonable, timely manner. - Challenge conventional practices and use creativity and information to lead, innovate, problem solve, and implement ideas to contribute to the growth of the organization. - Take personal responsibility for productivity, quality and timeliness of work. - Deadline and detail-oriented - Strong leadership qualities - Collaborate with co-workers - Office experience, answering...

Job Description The Executive Assistant will support a busy Division VP, who is responsible for program and business development. Position will provide high-level support in the areas of proposals, market research, recruitment postings, , and will identify and provide all other support functions as they arise. This is a full-time hybrid position that will be a mix of remote work and up to 50% work at the MELE Associates Washington, D.C. . ESSENTIAL FUNCTIONS: * Research development opportunities and communicate concise, thorough, and timely summary information. * Provide and analytical support for outreach and business development activities. * Provide dependable and professional coordination to enable and support the efficiency of the division. * Organize, file, and retrieve documents, records, and reports. * Read and analyze incoming information to determine significance and respond appropriately. * Maintain up-to-date awareness of company activities, business trends, and...

Job Description Overview: Harrington Group, CPAs, LLP is seeking Executive Assistants to join our Firm. Primary responsibilities of this position will be to provide support to the Partners of the Firm. Experience working at an accounting firm, law firm or similar professional service organization is preferred. Responsibilities: - Managing incoming and outgoing correspondence (telephone, mail, and email). - Scheduling and calendar management - Coordinating travel arrangements - Preparing and editing various correspondence, reports, documents, and presentations - Maintaining and organizing files - Managing expense reports - Performing other related duties as assigned or requested. Qualifications : - At least 2 years of executive assistant experience - Must possess excellent written and verbal communication skills. - Ability to manage time effectively and efficiently. - Initiates follow-up action and meets deadlines. - Strong organizational skills with the ability to multi-task -...

Job Description JOB DESCRIPTION: Executive Assistant Summary: PICTURESTART is looking for an Executive Assistant to the President of PICTURESTART. In this role, you will be responsible for managing the day-to-day administrative functions, including scheduling, rolling calls, arranging travels, and corresponding with the rest of the company. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. They should also have great creative instincts and an eagerness to learn more about film and TV business. This is not a beginner desk, so please only apply if you've had relevant entertainment experience. Responsibilities * Responsible for proactively managing and coordinating daily schedule, phone calls, contacts, travel arrangements, internal and external meetings * Arranges and schedules significant volume of meetings * Arranges domestic and...

Job Description Position: Office Coordinator to the Superintendent and Board of Education Salary: $70k+ (based on experience) Location: University City, MO Work Environment: On-site Summary: The Executive Assistant is responsible for coordinating all District administrative matters essential to the efficiency and effectiveness of the Superintendent and Board of Education. This position reports directly to the Superintendent of Education. Responsibilities: ● Prepares written communication, including reports, notices, recommendations, and special instructions ● Compiles data from a wide variety of diversified sources (e.g. staff, Board members, community organizations, agencies, etc.) for the purpose of preparing reports, recommendations, etc. ● Maintains a schedule and makes arrangements for meetings, conferences, and interviews ● Responds to a wide variety of calls from parents, patrons and others for the purpose of resolving problems and/or referring to appropriate personnel;...

Job Description We are currently seeking an Executive Assistant. Candidates desired attributes: * Ability to multitask and prioritise tasks. * Excellent time management skills. * Well-developed organisational skills. * Attention to detail. * Great verbal and written communication skills. * Professional discretion. Key tasks include but are not limited to: * Scanning/filtering emails * Recieve inbound phone calls * Set up schedule * Interact with Big Box retailer management and set schedules * Perform customer followup * Prepare performance evaluations * Compile weekly accounting reports * File/manage credit apps * Set vendor appointments * Prepare reports of projects * Manage schedule/coverage of showroom * Complete estimates/contracts as assigned * Review contracts as per state guidelines * Other duties as assigned We are a Veteran Owned/Family-Owned company and are growing rapidly. Apply today! Position requires time in the office but hours are flexible. Company Description The...

Job Description Employer: Augustine Property Management (property management company for Third IV Properties LLC) and with assignment to any related/affiliated/serviced properties. "APM" manages mobile home parks in five states and has +/- 1,000 units under management. APM's clients are in the top 100 in the industry in terms of unit count and regularly deliver high quality investment returns for their investors. We are a vertically integrated company with +/- 20 employees/contractors creating value through property acquisitions, property management, and manufactured homes sales. We also have a working relationship with The MHP Law Firm (a reciprocal client), for whom APM also handles the bookkeeping. Job Summary: Executive assistants at Augustine Property Management Company are responsible for more than just administrative duties. They also typically filter and prioritize client visits or phone calls, manage the schedules of our executives and communicate on behalf of the...

Job Description Duration: 3 months Description Reporting to the Vice President, the Executive Assistant I will provide specialized and complex administrative activities in support of the Health Services Vice President(s), as well as ongoing support of the HS Directors and all functional areas led by the VP when needed. Responsibilities include providing critical support through research, analysis, and writing, information coordination, distributing correspondence, scribing, distributing meeting minutes, relationship management and assisting the local administrative support as needed with move/space planning and event planning activities. The individual must possess and model a professional demeanor and is organized, self-motivated with strong interpersonal skills and an effective communicator. Primary Functions & Responsibilities: • Develop, review, edit and draft presentations and documentation in collaboration with the VP and Leadership team; independently research and...

Job Description Position Description: Executive Assistant Work Location: National Capital Region Job Description: Ridgewood Technology Partners, LLC is actively seeking an Executive Assistant, to join our team to provide Administrative Assistance to our Department of Navy client. Responsibilities: In support of the Department of Navy, Chief Information Office, the candidate will: Prepare correspondence and reports in final format from drafts, ensuring correct grammar and punctuation and maintain copies of all working drafts and final documentation on Government customer's internal shared drive and/or web-based documentation repository. Provide administrative support by creating memos, letters, and other documents as needed including preparing meeting agendas and taking meeting notes. Support office staff with general operational tasks Plan and schedule meetings, presentations, and other office related events Coordinate meetings, logistics and event planning Coordinate calendars,...

Job Description Have a Seat at the Table! Executive Assistant San Francisco Attention creative EAs in San Francisco! We are recruiting for an exciting Executive Assistant. Unique opportunity to use your EA skills working with one of the Bay Area's top tech venture capital firms. 2-month contract to permanent Monday - Friday 8:00 PM - 5:00 PM Hybrid Responsibilities * Proactively manage, assess, and predict the day-to-day needs of your executives to ensure they are prepared and organized for all internal and external meetings and events * Seamlessly manage email coordination, heavy multi-time zone calendaring, international & domestic travel, and expense reporting * Coordinating across our global EA team to ensure critical company-wide meetings and processes are effectively implemented * Project manage deal team initiatives through self-motivation, clear communication, and complete follow-through * Acting as a team point person: handle team requests, problem-solve, and assist...

Job Description Executive Assistant (Human Resources Dept.) Posting Number: 0001849 Location: District Office Salary: $71,652 - $87,300 per year Please see special instructions for initial step placement Position Definition: Under general direction of a Vice Chancellor, using significant skills for this series, provide responsible confidential professional administrative and technical support to assigned Vice Chancellor. Relieves the Vice Chancellor of routine administrative details and assumes responsibility for special projects as assigned. May exercise direct supervision over assigned lower level clerical support personnel and perform other related duties as assigned. Distinguishing Characteristics: The Executive Assistant differs from lower classifications of administrative support in that the duties and responsibilities are more varied, technical, professional and confidential in nature, and involve a higher degree of initiative and independence and more knowledge of the...

Job Description A-level candidates are encouraged to apply to this position to help with our fast-growing, dynamic firm. Capabilities of Ideal Candidate: * Comfortable in fast-paced environment that requires the ability to wear multiple hats throughout the day * Professional oral/written communication skills; operating in a collaborative and team environment * Operate independently to complete high quality work to meet established goals. Performs assigned duties with speed, accuracy, and professionalism * Naturally inquisitive and highly proficient with technology. * Proven ability to learn new IT technologies and applications with ease. * Discretion and confidentiality Responsibilities * Act as the point of contact among executives, employees, clients and other external partners * Manage information flow in a timely and accurate manner * Manage Outlook calendar and set up meetings * Make travel and accommodation arrangements * Track and enter time logs * Format information for...

Job Description EXECUTIVE ASSISTANT / FAMILY CONCIERGE - BIRMINGHAM, MI Amazing opportunity to work with a high profile celebrity along with their family members and coordinate various aspects of their lives and residences. This individual will serve as a right hand to the Estate Manager and report directly to them. This multifaceted role will be involved in many activities which include, but are not limited to: * concierge duties for reservations, travel, vehicle transportation, events, etc. * administrative tasks (Office 365): spreadsheets, presentations, documents * purchasing any/all items to keep residences stocked at all times * acting as a point person for all correspondence (phone, email, texts) * liaison with vendors, service personnel and staff * invoicing for billing, car/transportation, storage/moving, etc. * managing expense reports and organizing receipts * maintaining and troubleshooting all A/V and technology items in all residences * other miscellaneous tasks...

Job Description Legal Executive Assistant LOCATION: San Francisco, CA COMPENSATION: Base salary commensurate with experience, very generous bonus, medical benefits, PTO, 401K, and all firm amenities. Exceptional firm and culture. Noted for career stability and security. A "Best Employer"! THE ORGANIZATION: Top International Law Firm KEY RESPONSIBILITIES: * Provide executive level legal support to Senior Director of Administration * Function with autonomy and work on special projects with each case and client * Handle complex Executive Assistant activities (may be highly confidential and require discretion) * Interface and establish an ongoing positive business relationship with clients * Communicate effectively on busy, multiple telephone lines * Assist with budget, billing and invoicing; create reports and maintain records * Coordinate travel and manage busy executive schedule * Type, format, edit and finalize legal documents * Schedule and arrange meeting minutes and conferences...

Job Description A busy and dynamic Midtown exclusive staffing firm with an in-house benefits, insurance brokerage, and payroll processing service is searching for an Executive Assistant/Insurance Coordinator. This hire will report directly to the President and will play an integral role in our rapidly growing insurance business. The position is 100% on-site (nothing remote) and hours are Monday through Friday, 9am to 6pm. In addition to assisting the president, this position will involve all aspects of Health, Workers Comp, and Disability Insurance including proposals, enrollments, and renewals. Daily responsibilities include assisting clients with their insurance needs, cross-offering other insurance products, and following up with existing and prospective policyholders. Candidates must have intellectual agility and the ability to analyze and think critically, be organized with extreme attention to detail, be an excellent communicator and tech savvy. A high level of proficiency...

Job Description We are seeking an Administrative Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: * Handle administrative needs of Executive * Arrange conference calls and meetings * Plan work-related travel details * Receive visitors * Train and supervise lower-level clerical staff * Maintain and order supplies * Proactive calendar management including travel arrangements and scheduling client meetings for CPA * Track mileage to client site for CPA * Direct calls and respond to client correspondence and inquiries * Check voicemail and print call log daily * Develop and maintain workflow database using computer software systems and manual filing systems to help ensure timely completion of client requests * Coordinate receipt of monthly accounting information from accounting clients to ensure timely completion of financial statements * Data entry into QuickBooks for accounting clients *...

Job Description Position Summary: The Executive Assistant provides high level support to the General Director, performing a wide variety of mission critical tasks to help the Symphony achieve its mission by improving administrative efficiencies, maximizing operating resources, and managing the office. The successful candidate will be a self-motivated problem solver who is flexible and adaptable, able to work in a fast-paced, small team environment, and possess an enthusiastic passion or curiosity for the arts. Responsibilities: * Support the day-to-day activities of the General Director, such as scheduling, organizing materials, screening calls, handling correspondence, and arranging travel * Prepare staff and board of director meeting packets; take meeting minutes; keep company calendar * Coordinate office systems and contracts, including IT, phone/internet, copy/printer, insurance, and parking * Manage accounts payable and receivable, recording financial transactions in...

Job Description A non-profit organization is seeking an Executive Assistant who will provide high-level support for the President and executive management including heavy calendar management and successful coordination of meetings. In addition, they serve as contact between the President, the board of directors, and other departments within organization. W ork hours are Monday through Friday from 8:30 a.m. to 5 p.m. Responsibilities: * Oversee and manage the President & CEO's schedule and meetings, interact with staff, board members, and assistants, and confirm meetings, appointments, and community-related events * Supervise housekeeping of office facilities, purchase office supplies, furniture, office equipment, etc. * Coordinate communications, take calls, respond to emails, interface with students and colleagues, and ensure professional and timely responses to all parties * Educate and communicate company personnel policies and procedures to newly hired and current...

Job Description PCS Wireless is the global leader in the secondary market for connected devices. PCS Wireless partners with OEMs, operators, and retailers to unlock value in their and their customers' devices. We specialize in the responsible redistribution of new and pre-owned phones, tablets, accessories, and other wireless equipment. PCS Wireless' partners leverage our Asset Recovery, Trade-In, Device Processing and Device Diagnostics services to sustainably improve their bottom line. Founded in 2001, our team, through entrepreneurial spirit and can-do attitude, takes on challenges with grit and excitement. We are a community who welcomes challenges and diversity of opinion, always expressed with respect. If you are looking to be part of a human company, where you can deploy your energy to help implement extraordinary growth, where you can feel part of a team focused in developing a business that is connecting people and maybe making the world a little better place, then come...