874 construction administrative assistant jobs found

Job Description We are seeking a Construction Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Coordinate Services with existing clients * Order special equipment with vendors * Assist with New Projects * Process orders when received in Office * Communicate with Technicians and Clients to Coordinate needs * Perform all other office tasks Qualifications: * Previous experience in office administration or other related fields * Ability to prioritize and multitask * Excellent written and verbal communication skills * Strong attention to detail * ​Strong organizational skills Company Description LOW VOLTAGE CONTRACTOR SEEKING FULL TIME EMPLOYEE Company Description LOW VOLTAGE CONTRACTOR SEEKING FULL TIME EMPLOYEE

Job Description We are seeking a Construction Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and other formal documents * Plan and schedule appointments and events * Answer inbound telephone calls * Develop and implement organized filing systems * Perform all other office tasks Qualifications: * Previous experience in office administration or other related fields * Ability to prioritize and multitask * Excellent written and verbal communication skills * Strong attention to detail * ​Strong organizational skills

Job Description Primary Functions: The Construction Administrative Assistant is the link between the jobsite, office, and project ownership, by performing contract administration support, tracking and document control; leading the submittal, RFI and change order processes; developing subcontracts; tracking labor, materials, and equipment; and procuring permits. Required Education / Experience: · A minimum of 2 years of industry experience in a similar capacity. Duties and Responsibilities: · Develop full understanding of the scope and interdependence of all contract documents. · Manage effective document control mechanisms for the project to ensure that work is performed in accordance with contract documents. · Work with Project Manager to prepare, administer, and process subcontracts. · Work with Project Manager to evaluate change order requests including design changes, specifications and drawing releases and reports status. · Work with Project Manager to evaluate submittals of...

Job Description A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional. When it comes to your duties and responsibilities, you answer phones, schedule meetings, manage the office, help prepare the budget for projects, and ensure office supplies are in stock. You also have numerous business responsibilities. You prepare financial documentation, do essential bookkeeping, invoice contractors and suppliers, negotiate prices with vendors or service providers, and address any billing or ordering issues with vendors. Company Description Tate Construction Group values our people, our safety program, and our culture. We strive to exceed expectations and provide an exceptional customer experience. Company Description Tate Construction Group values our people, our safety program, and our culture. We strive to exceed expectations and provide an exceptional customer experience.

Job Description Construction Administrative Assistant 11355 SW 84th St, Miami, FL 33173, USA Req #1116 Monday, August 29, 2022 Luxury Senior Living Communities In Kendall, Coral Gables, Homestead & Weston Is looking for a Construction Administrative Assistant for its Construction, Development & Design department A great job for a hard working person Minimum 3 years' experience in a construction office Experience with auto-cad Ability to read blue prints, Detail Oriented Have Excellent Math skills Excellent Follow-up skills Proficient in Microsoft Office applications, especially Excel & Dropbox Self-Starter who can take a job from beginning to end Able to Multi-Task Good Interpersonal & Communication Skills Bi-lingual English/Spanish #ZR Other details * Job Family SALARIED NON-MANAGER * Pay Type Hourly Apply Now

Job Description Job Summary Construction Administrative Assistant Responsibilities and Duties Responsibilities: * Order Management, Daily use and knowledge of Excel and excel based tools. * Assist with administrative tasks and provide research and administrative support to all departments * Assist and track contracts/proposals, contractor pay applications, change orders, consultant invoices * Assist in miscellaneous office administrative duties, including scanning and filing document and report creation Qualifications and Skills Qualifications: * Intermediate to advanced level of expertise in Microsoft Word, PowerPoint, Excel, Outlook, and web based applications are required. Ability to learn various other programs and applications as necessary and/or required. * Excellent verbal and written communications skills with the ability to collaborate and communicate effectively with all levels of the organization. * Reliable and dependable with an excellent attendance and punctuality...

Job Description We are seeking a Construction Administrative Assistant that can speak both English and Spanish to join our team! You will perform clerical and administrative functions in order to drive company success. Must be Quickbooks proficient. Position offers a base pay PLUS bonuses. Job is Monday-Friday with options to work at home for several hours a week. Must be available on weekends to assist workers on occassion. Responsibilities: * Draft correspondences and other formal documents on Quickbooks * Plan and schedule jobs for multiple crews of carpenters and site crews * Must read blueprints and do estimates quickly for new construction, excavation and deck jobs * Answer inbound telephone calls * Develop and implement organized filing systems * Handle payroll and new employee hire paperwork Qualifications: * Previous experience in office administration or other related fields * Ability to prioritize and multitask * Excellent written and verbal communication skills *...

Job Description Construction Administrative Assistant Duration: Temp-to-Hire Pay Rate: $16-18 / hour Shift: Monday-Friday 8am-5pm Location: Fort Worth, TX Home builder in the Fort Worth area is looking for an experienced Construction Administrative Assistant to join their team. Responsibilities: * Update Work Orders and Purchase Orders as needed. * Maintain historical records of documents. * Update reports as required. * Maintain building/material specifications. * Respond to vendor inquiries - research and correct discrepancies. * Coordinate with accounting on managing and processing invoices. * Assist with other projects as assigned. Experience/Education Required: * High school diploma required. * 1+ years experience in the construction/homebuilding industry. * Proficient in Microsoft 365, specifically Excel (please complete the necessary assessment by going to the following link: * Possess a strong work ethic and a mission driven mindset. * Customer Service oriented with...

Job Description Construction Office Administrative Assistant Pay Range: $37,000 to $57,000+ per year Base pay + incentives Job Purpose: Generate new referrals from visiting and building relationships with referral partners on a consistent basis. Company Mission: We help senior citizens and their families move and transition into new living environments with as little stress as possible. We are a moving company that specializes in working with seniors because their needs are different and more specific than normal moving companies can provide. We pride ourselves in improving lives and strengthening families. See Our Work Here - Read Our Reviews Here - Duties and Responsibilities: Not everyone is willing to do the work. The question is ... Are you??? Responsibilities * Assist in Transitioning to BuilderTrend Software (experience is a plus) * Assist in Estimating Process * Assist in Data Entry and Project Tracking * Assist in Billing and Invoicing * Assist in Sales Lead Management *...

Job Description Position: Construction Office Assistant Job Summary: Our residential electrical company is seeking a motivated and organized Construction Office Assistant to join our team. The Construction Office Assistant will be responsible for providing administrative support to the construction team, helping to ensure that all business operations run smoothly and efficiently. Key Responsibilities: - Provide administrative support to the construction office team, including answering phones, responding to emails, and organizing and maintaining office files and records. - Assist with project scheduling, tracking project progress, and preparing project reports. - Coordinate with vendors, subcontractors, and suppliers to ensure timely delivery of materials and equipment. - Assist with processing invoices, tracking project expenses, and maintaining financial records. - Assist with payroll processing and employee onboarding paperwork. - Provide general office support, such as...

Job Description Do you have solid experience working as an Project Assistant or Project Coordinator in commercial construction? Have a passion for the construction industry and seeing building from start to finish? Build YOUR career with a highly reputable firm that is nationally recognized and been in business close to 100 years!! This position will support Project Managers while working on-site at one of their projects. Company works in a variety of areas of construction: office, retail, healthcare, production, entertainment, education and more!! Company provides excellent benefits: 401K and matching, profit sharing, minimal health costs to employee with excellent coverage, education reimbursements, career development and opportunities, and programs to "give-back" to the community! What will I be doing? * Acting as a liaison between Project Managers and sub-contractors * Answering incoming calls and backing up Receptionist as needed * Managing all compliance - Certificates of...

Job Description The following description of work to be performed by this individual is not intended to be all-inclusive. Rather, it focuses on the major tasks that must be accomplished. There are many necessary activities to satisfy any of the following performance guidelines. Responsibilities: · Contract Administration, working with estimating and project management in creating and issuing contracts and purchase orders for the project. · Scheduling and conducting pre-demo walk through meetings with clients, reporting any changes to scope in a timely fashion. Customer follow up and confirmation of scope of work. · Purchasing take offs- compilation of project material needs- working with the project manager, ensure accurate material needs are communicated to purchasing. · Review purchase orders- ensuring all materials are onsite at the onset of the project. · Coordination with purchasing and warehouse staff to ensure items are accounted for. · Help to ensure that project contracts...

Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities: * Draft correspondences and other formal documents * Plan and schedule appointments and events * Greet and assist onsite guests * Answer inbound telephone calls * Develop and implement organized filing systems * Perform...

Job Description Job Description: We are seeking a skilled Construction Admin to join our team. The ideal candidate should have experience in administrative tasks related to construction projects. As a Construction Admin, you will be responsible for providing administrative support to our construction team, ensuring that all projects run smoothly and efficiently. Responsibilities: * Prepare and maintain project files and documents, including contracts, permits, and blueprints. * Coordinate project schedules and timelines, ensuring that all deadlines are met. * Track project expenses and provide regular reports to management. * Communicate with contractors, suppliers, and clients to ensure that project requirements are met. * Provide support to the construction team by scheduling meetings, preparing agendas, and taking meeting minutes. * Assist with project budgeting and forecasting. * Handle general administrative tasks, such as answering phones, responding to emails, and...

Job Description Assigned specific project managers to provide administrative help to. Duties will include: * Contract Management * Process contracts for signature * Order and supply supporting documentation, i.e. certificates of insurance, etc. * Provide Request for Notice of Commencements, Notice of Furnishing * Support Project Managers assigned to you * Type proposals, work order tickets, etc. * Enter purchase orders into accounting system and follow up as necessary * Prepare project submittals * Scanning project documentation into accounting software * Basic administrative duties * Use plotter to print architectural drawings and/or download for PM's to use in QuickBid * Help with updating the project pipeline report * Project Set-up and Phasing for new projects in accounting software * Maintain rentals agreements and scheduling of equipment (i.e., lifts) * Maintain weekly ToolBox Talk reports and follow up with jobsite foremen for their sign-in sheets. * Provide administrative...

Job Description ADMIN ASSISTANT CONSTRUCTION AND TENANT IMPROVEMENT * Assist General Manager with production and processing of invoices and change orders * Collect and file insurance certifications * Issue and coordinate signature of lien releases, management of Invoices and Checks * Vendor onboarding including collecting W-9's. Track account receivable and route payment disputes to General Manager * Issue checks for General Manager or General Contractor signature * Process Labor time sheets * Coordinate Repair and Maintenance monthly billing * General Coordination (with other parties in the company): * Coordination of meetings and conference calls with General Contractor, General Manager, Clients, and Subcontractor * Coordinate site access for General Contractor, Clients, and Subcontractors * Perform receipt reconciliation with vendors * General Clerical duties such as filing, photocopying, scanning, and emailing * Coordinate of payment for General Contractor/General Manager and...

Job Description * Performed all general office duties and Operations meeting attendance. * Created, managed and organized all file systems and folders. * Managed billing and collections for all project. * Turned in all invoicing for proper close out of each job. * Created & Submitted Submittals for New Jobs / Getting them Approved * Processed revisions, picked up COs, processed work orders, Updated OSHA logs, scheduled sub-subcontractors. * Demonstrated ability to handle multiple tasks simultaneously * Create AIA documents, addressing changes in project budgets and following through with appropriate letters of notificatio * Assisted in attending pre-bid meetings/conference calls when requested by owner. * Assisted in helping to ensure that project contracts and bids were completed and filed on time * Assisted with payroll

Job Description Our client, a large full service commercial contracting firm, seeks an experienced Administrative Assistant for this full time, permanent opportunity! The ideal candidate will be able to multi-task, work independently and prioritize effectively. Primary responsibilities: - Prepare proposals, estimates and purchase orders - Answer all incoming calls and redirect them to appropriate parties - Update records and files - Manage outgoing mail - Perform data entry into QuickBooks - Coordinate schedules and appointments Qualifications: - 2+ years of prior administrative experience - construction industry preferred - Strong use of MS Word, Excel; QuickBooks skills for data entry a plus - Ability to train on Quantum - H.S. Diploma, college preferred - Solid communication skills Hours: Mon - Fri 8:30 am - 4:30 pm. This is a fully on-site position. Benefits offered.

Job Description Administrative / Executive Assistant / Construction Industry Administrative - Construction Executive Assistant Up to $80,000 to start plus full benefits As Construction Executive Assistant, you will: * Join a specialist in home remodeling and building * Learn to support the President and CEO * Assist with calendaring and scheduling functions * Monitor the President/CEOs inbox * Serve as a resource in the absence of the President/CEO * Take and distribute messages * Create routine and special correspondence * Administer QuickBooks Software * Review credit card statements and expense reports * Make updates to lists and spreadsheets * Learn to run routine and special reports * Provide additional support to a team of Senior Vice Presidents * Handle special projects * Perform other duties as assigned An ideal candidate profile will include: * At least 3 years of C-Level Executive Assistant experience With: * Microsoft Office 365 * Microsoft Teams * QuickBooks Software *...

Job Description We are seeking an Administrative Assistant Construction to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and other formal documents * Plan and schedule appointments and events * Greet and assist onsite guests * Answer inbound telephone calls * Develop and implement organized filing systems * Perform all other office tasks Qualifications: * Previous experience in office administration or other related fields * Ability to prioritize and multitask * Excellent written and verbal communication skills * Strong attention to detail * ​Strong organizational skills * Experience with Quick Books * Experience in Office 365, Word and Excel Company Description When you need a Home Remodeling Service that you can depend on, call KLH Contracting, LLC in Ann Arbor, Michigan and surrounding areas for all of your Home Remodeling Contractor needs. At KLH Contracting, LLC we specialize...