5418 assistant office manager jobs found

Job Description Job Title- Administrative Assistant Office Manager Location: Anchorage, AK 99501 Duration- Contract TYPICAL WORK PERFORMED * Provide administrative support to the IT Director, managers, and IT staff * Answer Phones, Schedule meetings, manage calendars * Prepare conference rooms for meetings * Assist with drafting correspondence or presentations * Manage and order office supplies * Greet visitors in person and on the phone * Provide support for payroll, personnel documents and IT HR duties * Support IT procurement as needed * Assist with Payroll duties * Assist with Asset Management duties * Assist with Procurement duties * Assist with Records Management duties * Assist with Software license management duties * Perform Data Entry * Perform Data Validation * Assist with Contract Management duties Skill Level: Junior - Requires 2-5 years of experience in that specific discipline Scope of Duties: PHASE 1 Sort existing digital files & records, organizing them into...

Job Description Assistant Office Manager Our client is an independently owned and operated auto group with three dealerships in the Greater Boston area. They are searching for an Assistant Office Manager to be based onsite in Watertown, MA. DESCRIPTION: Assistant Office Manager Location: Watertown, MA 02472 Salary: $65K - $70K, plus benefits Responsibilities (include but at not limited to): * Accounts Payable * Account receivable * Factory Receivables * CVR * Bank Reconciliation * Floorplan Reconciliation * Clean Schedules * CIT * Inventory * Stocking in new/preowned vehicles * Reconciling * Maintain schedules. * Deal Posting/Commissioning * Swaps/wholesale * Incentives * 8300's * Titles * Lien payoffs * Duplicates * Familiar with After sell Product * Extended warrantied * Tire & Wheel * · GAP * · ETC * Cash sales * Reconcile * Daily deposits * Dealer Reserves Position Requirements: * Excellent people skills * Excellent leadership skills * Must be self-motivated and driven *...

Job Description We are looking to hire a PART-TIME Assistant Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization. Responsibilities: * Manage records and information * Plan and maintain clinic systems * Provide administrative assistance to management team * Encourage and improve cross-department internal communication * Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.) ​ Qualifications: * WE TRAIN!!! * Warm, friendly, dependable and COMMITTED to your success! * Previous experience in administrative services or other related fields nice but not necessary * Ability to prioritize and multi-task * Strong organizational skills * Deadline and detail-oriented * Strong leadership qualities

Job Description We are in search of an assistant office manager. This is a full time, in person position, Monday - Friday 9am-5pm. The chosen candidate will be responsible for answering phone calls, managing payables and receivables, bank reconciliations, scheduling repairs, interacting with tenants and supers, handling annual fillings and other similar responsibilities. The successful candidate will be the face for our company and need a positive attitude and a can do spirit. We are looking forward to welcoming the right person to become a long term member of our business family. Preferred Qualifications * 4 year college degree with focus in accounting or similar experience * Confident with Google apps and scheduling via Google calendar * Confident learning new cloud based software Appfolio * Good communication and interpersonal skills * Must be able to lift thirty pounds * Organized and detail oriented Company Description We are a small family owned property management company...

Job Description We are seeking an Administrative Assistant/Office Manager to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and other formal documents * Plan and schedule appointments and events * Greet and assist onsite guests * Answer inbound telephone calls * Develop and implement organized filing systems * Perform all other office tasks Qualifications: * Previous experience in office administration or other related fields * Ability to prioritize and multitask * Excellent written and verbal communication skills * Strong attention to detail * ​Strong organizational skills

Job Description Well-established Roofing Company looking to hire a full-time Administrative Assistant /Office Manager. This applicant will join the Equinox Roofing team and achieve its vision and mission of success at the highest level of professionalism to ensure complete satisfaction for our customers. Experience required (minimum 2 years) Provide administrative and office support (such as answering phones, typing, spreadsheet creation, ad hoc analysis, maintenance of CRM database, etc) Excellent written and verbal communication skills Excellent computer/tech skills and knowledge (Microsoft Office, email, Quickbook, etc) Please contact us for more information. Job Type: Full-time Pay: $22.00 - $25.00 per hour Schedule: 8-hour shift Monday to Friday JOB SUMMARY Required Skills Computer Software/Microsoft Outlook: You should be comfortable using Microsoft Office and Chrome. Experience in QuickBooks or other accounting software programs preferred. Multitasking skills: You should be...

Job Description We are seeking an Assistant Office Manager to become a part of our medical team! You will assist coordinating medical and health services in an outpatient medical clinic. Responsibilities: * Oversee medical and health service activities * Answering the phone, scheduling patients, and assist coordinating health services * Work collaboratively with physicians and office staff to implement appropriate healthcare programs * Maintain a clean environment to ensure patient safety * Establish and enforce healthcare policies and procedures ​ Qualifications: * Previous experience in healthcare or other medical fields preferred * Experience in an administrative role * Leadership qualities * Strong organizational skills * Excellent written and verbal communications skills

Job Description Critical Care & Pulmonary Consultants is currently seeking an Assistant Office Manager to manage the Company's clinic in Denver. The Assistant Office Manager is responsible for daily clinic operations. The Assistant Office Manager is responsible for a team of medical assistants, receptionists, and respiratory therapy staff. The position also involves working closely with medical staff, management, and clinicians. The right candidate will have a positive attitude with a strong background in management and attention to detail at a large practice. Responsibilities and Duties: · Promote a work environment for the staff and physicians that is friendly, high-quality and patient-focused. · Ensure that adequate staff is hired and trained in a timely manner. · Perform staff evaluations and initiate corrective actions. · Monitor and hold staff accountable for meeting productivity expectations. · Attend meetings with management to review clinic process. · Maintain daily...

Job Description he Related Group has enhanced skylines with iconic developments characterized by innovative design, enduring quality, and including living. From luxury high-rise condominiums to more affordable developments, the Related Group's distinctive brand of culture, design, and lifestyle-infused properties continues to revitalize urban neighborhoods. To date, Related has built and managed more than 100,000 condominium and apartment residences that are meticulously designed with finishes and amenities that transform buildings into vibrant residential environments. For the Development Division, we're looking for an Office Manager/Development Coordinator in Atlanta, Georgia. The Related Group has enhanced skylines with iconic developments characterized by innovative design, enduring quality, and including living. From luxury high-rise condominiums to more affordable developments, the Related Group's distinctive brand of culture, design, and lifestyle-infused properties...

Job Description We are looking to hire an Executive Assistant Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization. Responsibilities: * Manage records and information * Scheduling appointments and updating calendars * Arrange travel, accommodations and itineraries * Plan and maintain work facilities * Provide administrative assistance to management team * Encourage and improve cross-department internal communication * Perform other office tasks (replenish office supplies, distribute mail, custodial duties, running errands etc.) * Act as a liaison for the Executive Team ​ Qualifications: * Previous experience in administrative services (3 years +) or other related fields * Proficient with Microsoft Suite (Word, PowerPoint, Excel) * Ability to prioritize and multi-task * Strong organizational skills * Deadline and detail-oriented * Strong leadership qualities * Excellent communication skills. * High School Diploma;...

Job Description Coneth Solutions, Inc. is a managed IT services and cybersecurity firm in the Central Valley. We provide automated services and support and IT consulting for small and medium sized businesses under 100 endpoints throughout Northern California. The Administrative Assistant / Office Manager will support our staff in various internal initiatives. If you are organized, enjoy working both independently and on a team, and want to broaden your experience and skill set, this is the position for you! We are a growing company and we're looking for someone to help with overall management, and implementation of various company controls and initiatives. This is an excellent opportunity to develop business experience and gain exposure to career professionals in the IT space. The ideal candidate will be HANDS ON and perform a variety of administrative support duties including: Administrative - 25% · Appointment scheduling · Calendar management · Track meeting minutes Accounting -...

Job Description Renewables Executive Assistant & Office Manager, Corporate Leadership Team Locations: HYBRID - North Houston, TX Area This an opportunity to join an industry leading renewable energy venture with strong private equity backing that is focused on the development and execution of dynamic utility-scale energy storage projects. They are at the forefront of the industry, have accumulated over 7GW of projects in a relatively short period of time, and are currently in an accelerated expansion phase which includes the addition of an Executive Assistant to support key stakeholders of the Executive Leadership Team in Houston, TX. It is a very impactful role that will take ownership of the Houston Office workspace culture, environment, and office management functions. It is a highly visible position that will act as a bridge for the Houston Office and Executive Department Heads to advance business priorities while optimizing the administration processes (in-office...

Job Description We are seeking an Administrative Assistant Office Manager to join our team! You will perform clerical and administrative functions in order to drive company success. We are a Staffing Agency of more than 30 years. Responsibilities: * Enter payroll data every week via ADP * Weekly billing to customers via Zoho * Draft correspondences and other formal documents * Data input for all new employees * Answer questions regarding payroll * Develop and implement organized filing systems * Become familiar with all Colorado and Federal employment programs such as sick leave, FMLA, etc. so can answer basic questions * Perform all other tasks associated with ensuring weekly payroll * Potential for further job growth including recruiting and bonuses Qualifications: * Previous experience in office administration or other related fields * Ability to prioritize and multitask * Excellent written and verbal communication skills * Strong attention to detail * ​Strong organizational...

Job Description FDP RADIO, the leading Spanish language soccer content audio company in the US is looking to hire an Assistant Office manager capable of handling radio traffic matters such as: Dealing with advertisers, promos for radio stations. Processing sales orders and arranging the daily production of the advertisement play out schedules. Perform administrative tasks for executive and managers Book transport and accommodation Person needs to be fully bilingual, have prior expertise in the business.

Job Description Legal Assistant/Office Manager Conway Schadler, LLC a regional general practice law firm located in Eagleville, PA, Montgomery County is looking for a self-motivated Legal Assistant/Office Manager to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney. Responsibilities * Provide administrative support to lawyer and enhance office effectiveness. * Handle communication with clients, witnesses etc. * Type up and file basic legal documents and correspondence. * Answer and direct phone calls. * Maintain contact lists. * Monitor deadlines and juggle calendars. * Handle client billing and payments. Requirements and skills * Proven working experience as Legal Assistant or Legal Secretary. * Familiarity with law, legal procedures and protocols, and court system. * Satisfactory knowledge of day-to-day operations of a legal office. * Computer literacy. * Proficiency in...

Job Description Professional Opportunity: Executive Assistant & Headquarters Office Manager POSITION SUMMARY Heritage Community Initiatives, celebrating forty years of service in 2023, is looking for an exceptional and experienced administrative professional to support all aspects of the office of President and CEO. This is a key position within the organization that requires an individual with outstanding verbal and written communications skills, is detail-oriented, flexible, enjoys a fast-paced environment, and is comfortable working with both external and internal constituents. RESPONSIBILITIES * Support all functions of the office of the President and CEO, including: * Organize and maintain all workflow in and out of the President's office * Interface with key donors, constituents, public officials, and business leaders * Manage filing system, and correspondence, as well as incoming and outgoing calls * Maintain all contracts and leases * Prepare responses to...

Job Description Dedicated Office Assistant needed to handle client-facing duties as well as general office tasks. Ideal candidate has excellent communication and multitasking skills. a positive attitude and strong work ethic. A professional phone manner is required. Must be available to work any day of the week including WEEKENDS. Our office is open every day of the week until 8pm.

Job Description Knowledge & Skills · Excellent written and verbal communication · Experience with various forms of computer software and equipment (Computers, faxing, internet, email) · Good interpersonal skills · Ability to work with staff The responsibilities of an Administrative duties: · Answering phone calls and calling customers and vendors to follow up on appointments and deliveries · Compiling, maintaining, and updating company records · Managing medical records Supervise staff member Provide weekly supervision to Qualified Mental Health Professionals Marketing for clients Collaborated with other professionals Provide staff training and development Able to run and manage the company with little or no supervision Knowledge of mental health services and supports. . Filing documents, auditing medical records for completion . Updating Individual Service Plans . Maintaining authorizations and assessments spreadsheet. · Setting up appointments, scheduling meetings,...

Job Description Seeking an office administrator for a creative, modern commercial office space. This includes front desk reception, managing a large shared office, as well as specific projects related to running a commercial real estate business. Front Desk Reception duties: Greeting and welcoming tenants, creating a positive first impression Receiving mail and deliveries Maintaining a clean, pleasant and orderly work environment Coordinating communication (tenants, property manager, owner, gardener, cleaning crew, tech staff, etc.) Admin/Office Manager duties: Manage a contemporary commercial office space with multiple tenants and a large green roof terrace Plan logistics for seasonal tasks and ordering supplies, light accounts payable -- bill paying, etc. Keep web site up to date and answer questions about leasing space and showing offices when needed Monitor and help facilitate lease renewals, maintain excel spreadsheets and keep updated information Special projects depending...

Job Description Summary and Objective: Employee will maintain office and cover various data entry and reporting tasks using QuickBooks and aid with any and all office duties as needed. Responsibilities: * Record day to day transactions * File documents daily * Handle biweekly payroll * Process accounts receivable and payable * Reconcile bank accounts at the end of each month * Run and evaluate monthly, quarterly, and yearly reports * Maintain the office Requirements: * Knowledge and experience with QuickBooks * Excellent communication skills * Attention to detail and accuracy of work * Knowledge of Word and Excel * Ability to ask for help if needed * Able to work on your own Work Environment: * Will be working inside the building with some simple outside duties * Two desks share an open office space * Music or television permitted Position Type: * Full-time * Monday through Friday * 8 a.m. to 5 p.m. * 1-hour lunch break * Bonus's and extra's to be determined by your work Preferred...