Executive Assistant

  • Payette Associates
  • Boston, MA 02120, USA
  • Jan 26, 2019

Job Description

Payette, based in downtown Boston, is a leading architectural design firm specializing in the programming, planning, and design of complex buildings for medical and scientific research, academic teaching, healthcare, and corporate research. We provide a dynamic and collaborative environment which allows our employees to succeed.

In recognition of the quality of the firm's work and professional leadership, Payette received the 2019 AIA Architecture Firm Award, the highest national honor bestowed upon an architectural practice.

Payette has an immediate opening for an Executive Assistant. This position will support the firm's design work and Principals.

Candidates must have the following qualifications to be considered for the position:

  • A minimum of five (5) years of relevant administrative experience - reporting to more than one person.
  • Advanced computer skills, as well as, a strong grasp of Microsoft Office to support the production of documents.
  • Event planning experience for external firm-sponsored events.
  • Managing expense reporting for upper management.
  • Experience booking travel, including international travel, and capability to troubleshoot last minute travel emergencies.

The ideal candidate will also have:

  • An undergraduate college degree (BA/BS).
  • Strong organization skills with an eye for detail.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize in a fast-paced environment, and work well under deadlines.
  • Experience with calendar management and maintenance for Principals.
  • Ability to become familiar with ongoing projects, including the executives involved, to ensure projects run smoothly.
  • Creativity, versatility and persistence to complete a number of administrative duties.
  • Collaborating with various departments across the firm to complete a number of administrative duties.
  • Ability to work under pressure.

Payette is an Equal Opportunity Employer and welcomes diversity in the workplace.

 

 


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t1s36is30lh0s2gq7wnqbs8ag7tdhe BA/BS/Undergraduate