POA Office Assistant

About the Role

Boca Woods Country Club is seeking a dependable and detail-oriented POA Office Assistant to support our Property Owners Association (POA) Director with daily office and administrative tasks. This is an excellent opportunity for someone with strong organizational and communication skills who enjoys working in a professional and member-focused environment.

Key Responsibilities

• Maintain confidentiality and professionalism when handling sensitive POA information

• Understand and communicate POA rules and policies to residents

• Assist with processing Property Inspection Reports and Traffic Citations

• Answer phone calls and emails related to POA inquiries

• Organize and distribute mail; scan and file documents

• Coordinate with Membership Department for Bonds and Certificates of Compliance

• Track vendor permits and ensure compliance

• Monitor rental agreements and contact residents prior to lease expirations

• Assist residents with forms, applications, and updates

• Process parking tickets, speeding infractions, ACC applications, and compliance certificates

• Greet and direct residents and visitors in a friendly, helpful manner

• Perform general administrative support and assist the POA Director with additional tasks as needed

Qualifications

• Prior administrative or office experience preferred

• Proficiency in Microsoft Word and Excel required

• Strong communication and interpersonal skills

• Highly organized with strong attention to detail

• Ability to handle multiple tasks efficiently and accurately

• Comfortable working in a fast-paced environment

Physical Requirements

• Ability to stand, walk, bend, lift up to 25 lbs regularly (up to 100 lbs occasionally)

• May be exposed to varying temperatures and noise levels

• Reasonable accommodations will be made for qualified individuals with disabilities

Compensation

• Salary: Based on experience

• Full-time position with consistent scheduling

Why Work at Boca Woods Country Club?

• Join a supportive, welcoming team in a beautiful country club setting

• Be part of a member-focused environment where hospitality is a top priority

• Work for a respected organization that values professionalism, growth, and teamwork

• Make a meaningful impact by helping residents and maintaining community standards

Apply Today!

If you're passionate about organization, communication, and service, we'd love to hear from you. Apply now and take the next step in your career with Boca Woods Country Club.